R -UAMLIC-Office Administrator C - U06-Office Administration

Overview

Job Description : 100% Onsite rotating across 4 buildings between 2 sites (Auburn, WA and Frederickson, WA). Start Time : 7 : 00 AM. Performs the following tasks for managers on the executive payroll. Coordinates and processes domestic and international business travel arrangements, monitors designated business traveler's logistics, generates expense reports and assists in reconciling corporate credit card charges to ensure timely and accurate reimbursement and verifies payments to corporate credit cards. Collects and compiles data to provide visibility of status for traveler's review and / or signature. Creates, edits and maintains electronic and written communication. Tracks and maintains information relative to department and business operations. Verbally communicates a wide variety of information to multiple audiences. Processes incoming and outgoing communication and correspondence to ensure proper dissemination of information. Prioritizes and schedules management-level employee time and availability for efficient use of time. Tracks and maintains designated conference room schedules for availability and efficient use of resources. Coordinates with the appropriate focal(s) to support the acquisition and maintenance of resources. Orders and maintains office supplies. Plans and implements logistics for executive level internal and external events. Provides guidance for less experienced employees. Works under limited supervision.

Responsibilities

• Executive calendar management of 3 executives — creating / accepting / declining meetings, coordinate with delegates to cover, de-conflicting meetings with either delegates or moving them
• Canteen, coffee, supplies ordering
• Temporary parking pass management
• Instant recognition redemption
• Additional projects with proven open capacity

Top technical / software skills

Education / Experience

Education / experience typically acquired through basic education (e.g. High School diploma / GED) and typically 4 or more years' related work experience or an equivalent combination of education and experience (e.g. vocational school / Associate+2 years' related work, Bachelor, etc.). Ability to pass Background, Drug Screen and if applicable Medical (i.e. Vision, Hearing, or Physical) if Required by Client.

Medical, dental, vision, ancillary coverage and 401k benefits are available.

Other

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