Administrative Assistant/Staffing Coordinator - Whittier Rehabilitation Hospital, TCUWhittier Health Network • Haverhill, MA, US
Administrative Assistant / Staffing Coordinator - Whittier Rehabilitation Hospital, TCU
Whittier Health Network • Haverhill, MA, US
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job_description.job_card.job_descriptionHigh School diploma or GED Proficient with computer skills 3 years of Administrative experience. Healthcare setting a plus Prior experience with scheduling a strong preference Working knowledge of On-Shift a plus Benefits : 401k Medical, Dental and Vision offered Basic Life insurance at no cost Offered voluntary benefits : Supplemental Life, Hospital, Accident, Critical Illness, LTD, STD Health Savings and Flexible Spending accounts Paid vacation, sick and holidays
Job Description
Job Description
Whittier Rehabilitation Hospital - Transitional Care Unit, Haverhill
Administrative Assistant / Staffing Coordinator for a 20 bed unit
Full Time, 40 hours / week, Monday-Friday
$22-$26 / hour
Essential Duties :
- Coordinates staffing / scheduling of clinical personnel in collaboration with Director of Nursing, according to census variations, activity and budget - using scheduling software
- Initiates, completes and maintains staffing schedules within designated time frames
- Schedules Per Diem staff according to Per Diem Agreements including holiday and weekend commitments
- Ensures all timecards are accurate and approved timely, and include all sick or vacation time requested by staff
- Runs staffing and other reports as needed for PBJ and payroll
- Reviews and reconciles agency invoices utilizing software to pull reports
- Maintains and monitors open shifts daily
- Demonstrates appropriate communication and interaction with patients, families, visitors and employees.
- Maintains strict confidentiality in all office, departmental, hospital, employee and patient related business
- Provides administrative assistance to DON and Administrator as necessary
- Assists with recruiting efforts, especially with the interviewing and hiring of CNA's.
- Works closely with HR and Employee Health to ensure the smooth transition of new hires for the TCU.
- Maintains updated demographic information for all staff
Prerequisites :
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