EXECUTIVE ASSISTANT

Executive Assistant

The Executive Assistant provides high-level, confidential support to multiple members of the Executive Team. This role requires a broad understanding of company operations and initiative, as well as the ability to independently plan, prioritize, and manage tasks in a fast-paced environment. The ideal candidate is confident, proactive, and resourceful, with strong judgment in navigating a wide range of situations. Strong writing and verbal communication skills, exceptional organizational abilities, and a commitment to maintaining strict confidentiality are essential for success in this position.

Major Duties and Responsibilities :

• Anticipate the needs of the Executive Team and proactively coordinate with relevant individuals and resources to address key issues.
• Provide comprehensive administrative support, including managing calendars and inboxes, preparing expense reports, and arranging travel itineraries and agendas.
• Handle sensitive and confidential information that impacts company operations, sales, personnel, and performance.
• Work with Communications to draft clear, professional communications, including company-wide announcements and executive correspondence.
• Drive meeting effectiveness by preparing agendas, capturing detailed notes, managing action items, and driving accountability on commitments.
• Serve as liaison with internal and external stakeholders, overseeing the production and distribution of relevant materials.
• Work closely with executives to keep them informed of upcoming commitments, priorities, and responsibilities.
• Manage conflicting priorities with a proactive, solution-oriented approach; ensure projects are completed accurately and on time, often under tight deadlines.
• Collect, analyze, and synthesize confidential data into reports, charts, budgets, and presentation materials.
• Perform other duties as needed to support Pegasus' continued success.
• Comply with the requirements of the company's Quality Management System.

Required Skills, Experience, and Education :

Desired Skills, Experience, and Education :

Physical Requirements :

Pegasus Logistics Group is breaking the mold and we want employees as passionate and diverse as we are. Pegasus Logistics Group is an equal opportunity employer and we value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.