Office Coordinator

Job Description

Job Description

Job Summary :   The Office Coordinator serves as the assistant to the Office Manager to provide a comfortable, safe, and productive work environment for staff working at our administrative offices – this includes, but may not be limited to : 615 Grant and 949 Grant. This position regularly communicates with and visits the offices to check on facilities, equipment, and supplies. The Office Coordinator will also provide reception coverage while the Office Assistant is on lunch or breaks. The ideal candidate is flexible, able to work both independently and within a team, and able to take initiative. The work environment is casual and fun, yet professional and fast-paced.

Status : Fulltime. Nonexempt, Regular

Locations : 615 Grant, 949 Grant, San Francisco

Hours : Monday through Friday, 8 : 30AM to 5 : 00PM

Salary : $29.31 - $30.86 per hour, Comprehensive Benefits

The Organization : A private non-profit founded in 1977, Chinatown Community Development Center believes in a comprehensive vision of community. We own and / or manage approximately 30 affordable housing buildings serving over 3,800 low-income seniors, single adults, formerly homeless adults, and families of diverse ethnic and cultural backgrounds in San Francisco’s Chinatown, Tenderloin, Western Addition, and Polk Gulch neighborhoods. We also build housing, develop grassroots leadership, and engage low-income residents and youth. Our employees are passionate about the mission; thrive in a family organizational culture; and embody values of empowerment, teamwork, and compassion. Chinatown CDC serves a diverse population and is committed to hiring practices that provide culturally competent services. We encourage people of color to apply.

Essential Functions

• Assist with managing offices including, but not limited to : 615 Grant and 949 Grant
• Act as support for the Main Office by providing daily reception coverage while the Office Assistant is on lunch or breaks
• Assists with maintaining offices’ facilities, equipment, and supplies to ensure that all offices run smoothly
• Assists with staff desk moves and workstations to / from offices
• Responsible for the upkeep of the physical office environment, including but not limited to lighting, cleaning, HVAC, appliances, furniture, and repairs.
• Assists with employee seat assignments, transfers to / from the office, and the use of hoteling spaces and services by hybrid employees.
• Create a warm and welcoming employee experience in the office. Partner with the Human Resources Department with the integration of new hires including office orientations, information, and policy sharing.
• Partner with the Human Resources Department with the offboarding of employees including tracking and managing the organization’s equipment return from departing employees. Ensure that the workspaces of departing employees are vacated of personal items in a timely manner.
• Collaborate with the Human Resources Department to organize and support workplace events for CCDC employees.
• Participate in initiatives to improve office operations and services, and especially support services delivered to the staff at the administrative offices.

Job Responsibilities

Office Duties

Reception Duties

What You Bring

Education and Experiences (Minimum Qualifications)

Preferred Qualifications :

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