Administrative Assistant III - Building Department

Administrative Assistant

This position provides responsible administrative work, using advanced clerical skills in a variety of functions involving code compliance, Building Department processes, and other related codes and regulations. Requires the ability to use tact and recognize and maintain confidentiality. Duties are performed under the Direction of the Building Official.

The following statements describe the principal functions of this job and its scope of responsibility but shall not be considered an all-inclusive listing of work requirements. Individuals may perform other duties as assigned, including working in other functional areas to cover absences or relief, to equalize peak work periods, or otherwise to balance the workload.

• Performs duties of a staff assistant nature and participates directly in the work of the individual(s) supported.
• Secures details of specialized information, coordinating office work and providing information regarding the services and operation of the unit.
• Greets visitors, receives, screens, and prioritizes calls and refers callers to appropriate employees. Advised management of time sensitive requests.
• Responds to inquiries from contractors, homeowners, staff members, and the public.
• Creates memorandums, letters, forms, etc. Sets up and maintains specialized office files. Files letters, reports, and related technical information in the prescribed manner. Assembles information for others use.
• Schedules meetings and other appointments for the Building Official and other staff members.
• Help resolve minor issues and direct more complex concerns to the Building Official or other relevant staff.
• May assist with Payroll processing.
• Assist in compiling data for meetings, presentations, agendas, or reports for the Building Official or other departments.
• Opens, prioritizes and processes email and mail.
• Assist the Building Official and other department personnel with special projects, administrative tasks, and coordination as needed.
• Requests work orders as needed.
• Collaborates with other departments to ensure smooth coordination of building-related activities and projects.
• Attend meetings and take minutes.
• Demonstrates commitment and dependability with regular attendance, punctuality, and adherence to schedule of availability.
• Other duties as assigned.

Emergency Response : County employees are required to report for work during a state of emergency and are subject to recall around the clock for emergency response operations which may include duties other than those specified in this job description.

Minimum Qualifications :

Licenses, Certifications, or Registrations :

Required Competencies :

Physical Demands :

Environmental Conditions :

Equipment Used :

Grade : 5

Hernando County Board of County Commissioners (BOCC) is an Equal Opportunity Employer and does not discriminate on the basis of sex, race, color, religion, gender, orientation, national origin, age, marital status, veteran status, genetic information, pregnancy, disability, or any other protected characteristic as defined by law.

Hernando County is a Drug-Free workplace. All employees are subject to drug testing in accordance with Federal and Florida State Law.

Applicants requiring reasonable accommodations as defined by the Americans with Disabilities Act, must provide notification to the BOCC in advance to allow sufficient time to provide an accommodation.