Defense Buyer

Job Description

Job Description

Description : BASIC FUNCTION

The basic function of Defense Buyer is to review Prepare Replenishment Module and order products based on the criteria set by management.

The functions of Defense Buyer also include the expediting and scheduling of purchases and the periodic reporting of results to Management.

REPORTING RELATIONSHIPS

The Defense Buyer reports to the Engineering Manager

No position reports to the Defense Buyer.

AUTHORITY

The Defense Buyer is authorized to purchase only those items appearing on their replenishment report. Any deviation of compound will require the approval of the Material Review Board unless otherwise established by the Engineering Manager.

DUTIES AND RESPONSIBILITIES (Not inclusive of)

The duties and responsibilities of the Defense Buyer include, but are not limited to :

• Using the Replenishment Module, issue Purchase Orders including terms and conditions for all required materials and supplies after obtaining the best possible price and terms.
• Identify and modify replenishment values on products that may need to have reorder quantities raised or lowered based on lead times and demand.
• Maintain library of up-to-date catalogues and price lists.
• Keep informed on current market conditions, price trends, availability, lead time, etc.
• Initiate inquiries to suppliers regarding price, quality, and availability and notify Sales of all changes.
• Follow-up on all PO backorders, shortages, overages, and damages.
• Maintain personal contacts and good relations with major vendors.
• Meet with sales representatives from vendors.
• Dispose at the best possible price and terms any surplus or obsolete materials and supplies or scrap after approval by the Engineering Manager or if necessary, the Material Review Board.
• Prepare claims for shortages, damaged goods, and other adjustments as required.
• Order all warranty replacements required, complete necessary manufacturer warranty forms, process return of defective components as applicable, and prepare any warranty back-charges.
• Prepare and present reports as required to management.
• Maintain the vendor database and keep the Approved Suppliers List current. All changes require the Engineering Manager's approval.
• Any other duties and responsibilities that may be assigned by the Engineering Manager from time to time.
• Use proper handling of DFARS, CUI, ITAR, and other regulatory functions or mandates to successfully transfer information to co-workers, other manufacturers, and vendors.
• Practice clandestine control of verbal information in and outside of Seal Company.
• Source products for projects to maximize the effectiveness of the sales staff for growth and opportunity.
• Track, Group, and control lists of vendors by specific functions for fast and multiple quote tracking.
• Ensure that sources are qualified and can receive or do the requested tasks that Seal Company may ask for.
• Audit vendors for conformance and compliance.
• Hold vendors accountable for positive and negative actions through mutual audits with the quality control team.
• Purchase Orders are prepared in a timely and accurate manner.
• The Buyer function is operated within budget.
• Established deadlines and schedules are met.
• All forms, reports, etc. are prepared accurately and filed on time.
• Purchase Orders are complete and properly executed by all parties, and files are maintained in a neat and orderly manner.
• Set up new parts for sales in 2 hours or less.
• Maintain a 48-hour response or fastest time available time to Sales requests.

Requirements :

Educational requirements

Required – High School diploma or equivalent. Two years of experience as a Buyer in a business with sales of more than $10,000,000 per year.

Preferred – College degree in business, accounting, or related field. Two or more years of experience as a Buyer in a similar industry with sales of more than $ 10,000,000 per year.