Vice President of Finance and Accounting

Position Overview

The Vice President of Finance and Accounting is a senior leader responsible for ensuring the integrity, accuracy, and timeliness the financial operations. This role is pivotal in bridging corporate finance with property-level performance, incorporating single family property management financial practices.

This role focuses heavily on financial reporting oversight, billing process governance, and cross-functional accountability, with a mandate to elevate reporting quality, tighten controls, and improve process efficiency across the organization. In addition to core accounting leadership, this position will oversee property-specific financial processes such as rent roll reconciliation, capital expenditure tracking, property-level budget adherence, and compliance with landlord-tenant financial regulations.

This leader will drive system implementations, enforce best practices, and serve as a key financial partner to both corporate and on-site operational teams across the business.

Managing team of 4 with 3 direct reports.

Key Responsibilities

Financial Reporting & Data Integrity

Lead the preparation and delivery of all monthly, quarterly, and ad hoc financial reporting including property-level metrics such as occupancy performance, rent collection rates, delinquency trends, and expense-to-budget variances.

Validate data inputs across systems (e.g., Yardi, Excel, CRM IQ) to ensure financial reports reflect current leasing, maintenance, and capital project activity.

Develop standardized reporting frameworks to provide clear visibility into individual property performance, portfolio-wide trends, and ROI on capital improvements.

Support executive leadership with custom analysis on cash flow, cost tracking, budget vs. actuals, and property-specific business unit performance.

Billing Process Oversight (Accounts Receivable Function)

Oversee the entire billing lifecycle, including resident billing (rent, utilities, fees) and construction / maintenance invoicing from initiation to final approval, ensuring all billable activity is captured, validated, and invoiced accurately and on time.

Partner with Operations, Construction, and leasing to ensure billing triggers such as lease execution, move-ins / outs, project milestones, and service completions are clear, consistent, and well documented.

Review all outgoing invoices for completeness, accuracy, and proper backup prior to release.

Establish a repeatable process for approvals and finalization to maintain audit readiness and build trust with residents, owners, and vendors

Monitor the effectiveness of rent collection and billing systems and collaborate on process improvements as needed.

Core Accounting & Financial Operations

Direct the monthly close process including rent roll reconciliation, security deposit accounting, bank reconciliations, intercompany entries, and credit card reconciliation.

Approve and monitor funding requests, owner distributions, reserve transfers, wires, and internal reimbursements, ensuring proper documentation and internal control.

Maintain documentation standards for all transactions to support audit preparedness, owner reviews, lender inspections, and financial transparency.

Accounts Payable Oversight

Oversee the full accounts payable cycle for both corporate and property-level operations, ensuring timely, accurate payment of vendor invoices, utilities, and taxes.

Verify invoice accuracy against purchase orders, contracts, and property records before processing, coordinating with site teams to confirm goods / services were received.

Maintain vendor compliance, including W-9 collection, insurance verification, and adherence to payment terms to preserve strong vendor relationships.

Implement approval hierarchies, internal controls, and AP reporting dashboards to mitigate risk and provide portfolio-wide visibility into outstanding payables.

Systems & Workflow Optimization

Identify gaps in current workflows at both the corporate and property level and design scalable solutions that improve accuracy, reduce duplication, and support real-time reporting.

Collaborate with Technology and Property Operations to ensure financial workflows are fully integrated into broader systems architecture.

Cross-Functional Financial Leadership

Serve as a financial partner to Maintenance, Construction, Property Operations, and Leasing teams to ensure alignment between property performance goals and financial targets.

Align departmental workflows with financial standards and reporting objectives.

Provide clarity and financial insight into initiatives such as fleet management, capital project planning, inventory systems, and vendor engagement models.

Requirements

Required Qualifications

Bachelor's degree in Finance, Accounting, or related field; CPA preferred.

Minimum of 7–10 years of progressive experience in finance and accounting, ideally in real estate or property management.

Deep knowledge of GAAP, audit standards, and regulatory compliance.

Experience utilizing the Yardi ERP system

Strong Excel skills (pivot tables, nested formulas, vlookups, macros)

Demonstrated success implementing financial systems and process improvements.

Benefits

Join our dynamic team and unlock a world of opportunities! We offer full-time hours with generous annual holiday pay and PTO. Our comprehensive benefits package is designed to support your well-being and includes medical, dental, vision, flexible spending accounts, commuter accounts, health savings accounts, life and AD&D insurance, Disability, Critical Illness, Accident, Hospital Indemnity, Identity Protection, Legal Services, and Pet Wellness.