Executive Administrative Assistant

Job Description

The Executive Assistant serves as the principal assistant assigned to 4 (four) executives and is part of the administrative Executive support team. Reports to the Manager of Administrative Operations. The role is defined and impacted by the working relationship established with the assigned executives. The work ranges from standard office support assignments to performance of administrative duties involving decision-making and judgment. Public contact is a major component, requiring excellent customer service skills and involving both internal and external contacts. Confidentiality is required.

Performs administrative offfice duties with wide latitude for exercising discretion and judgment, including identifying and resolving problems that would not require the executive's direct involvement. Independently researches, develops and composes presentation materials and correspondence as needed for the executive to use in a variety of settings. Manages access to the executive by screening calls and visitors to determine appropriate course of action. Uses judgment and independence to make changes to schedules and matters of the executive. Prevents scheduling conflicts or anticipates and resolves conflicts competing with executive's schedule and or priorities. Plans and organizes retreats, conferences and / or annual meetings for the executive. Makes travel arrangements as needed. Locates and assembles information for various reports and conferences. Organizes and assimilates documents for meetings and may attend meetings to prepare minutes of the meeting