Operations Specialist

Job Description

Job Description

We are looking for a detail-oriented Operations Specialist to join our team in San Francisco, California. In this long-term contract position, you will play a critical role in managing day-to-day operations, ensuring smooth administrative processes, and supporting both staff and leadership. This position offers an opportunity to contribute to a highly respected organization known for its dedication to excellence and impactful community engagement.

Responsibilities :

• Oversee financial processes, including managing accounts payable and receivable, processing tuition payments, and tracking donor contributions.
• Coordinate payroll and employee benefits while maintaining accurate HR records and supporting staff with leave management.
• Handle administrative tasks such as drafting communications, managing the school calendar, and providing direct support to leadership.
• Supervise campus maintenance, vendor relationships, and compliance with annual inspections and documentation requirements.
• Facilitate internal communication by organizing staff meetings, preparing agendas, and distributing meeting notes.
• Collaborate on planning and executing fundraising and community events to enhance engagement.
• Maintain the organization’s systems and ensure data integrity for operations and reporting purposes.
• Monitor and manage business insurance policies and related documentation.
• Act as a liaison between faculty and administration to support a cohesive working environment.
• Ensure adherence to high standards of professionalism and accountability in all operational activities.
• Proven experience in office management, HR, accounting, and operations.
• Proficiency in financial software such as ADP, ERP systems, and CRM tools.
• Strong organizational skills with the ability to handle multiple priorities effectively.
• Exceptional communication abilities to liaise between staff, leadership, and external stakeholders.
• Familiarity with compliance requirements and documentation processes.
• Experience in event planning and coordination for community engagement.
• Comfortable working in a fast-paced environment with a high level of accountability.
• Knowledge of auditing and data processing to support operational efficiency.