Remote Data Entry & Operations Assistant

Job Description

This is a remote position.

As a Remote Data Entry & Operations Assistant at Colour Line Hair Studio, you will play a key role in supporting the salon’s operational backbone by managing data entry tasks and assisting with back-office functions remotely. The salon is known for its creative, client-centric services and a team committed to growth and innovation. Your work will ensure operational efficiency, accurate records, organized workflows, and a smooth client journey—even from a remote setting.

Key Responsibilities

Accurately input, update and maintain data for salon operations, including appointment records, client profiles, service histories, inventory of hair products & retail items, vendor invoices, and purchase orders.

Review incoming documents—such as service logs, supplier receipts, inventory shipments, refund / return forms—for completeness and correctness before entering into systems; flag discrepancies and coordinate with on-site team to resolve issues.

Assist with operational support tasks : help organize digital files and folders, maintain naming conventions, archive older records, and manage document version control.

Generate periodic administrative and operational reports (e.g., inventory turnover, appointment cancellation rates, retail product sales, data entry backlog) to assist management in decision-making.

Collaborate remotely with salon staff—front desk, stylists, retail team, vendors—to gather needed information, clarify missing inputs, and ensure remote data reflects in-salon activities.

Support inventory tracking and assist with the remote coordination of product and retail supply orders, ensuring timely restocking and report updates.

Uphold data security and confidentiality practices : protect client information, vendor terms, and internal operational data, follow best practices for remote work access, backups, and document control.

Recommend and help implement process improvements for data entry workflows and remote operations—such as creating templates, spreadsheets, macros or digital systems to increase accuracy and efficiency.

Requirements

High School diploma or equivalent required; certificate or coursework in business administration, data management, office technology or a related field is a plus.

Previous experience in data entry, administrative support, or remote office operations; experience in a salon, retail or service-industry setting is advantageous.

Excellent typing accuracy and attention to detail—able to maintain high levels of accuracy in data entry.

Proficiency with Microsoft Excel or Google Sheets, comfortable navigating databases or software systems; ability to learn new tools quickly.

Strong organizational skills, ability to manage multiple tasks, meet deadlines and work independently in a remote setting.

Good written and verbal communication skills—able to follow up with team members, clarify data points, and provide updates.

Reliable remote work setup : stable internet connection, quiet workspace, self-motivated and comfortable working virtually.

Interest or familiarity with salon / beauty industry, retail products and operations is a plus—aligns well with the studio’s commitment to personalized service and team growth.

Benefits

Competitive hourly rate or salary based on your experience and schedule.

Fully remote position offering flexibility and work-life balance while supporting an in-salon creative and service environment.

Opportunity to work with a salon that values innovation, education and team empowerment—Colour Line hosts ongoing education for stylists and prides itself on evolving with new technologies and services.

Professional development : you’ll gain remote operations experience, data and administrative workflow skills, and a chance to grow into support or hybrid roles in salon operations or retail.

Be part of a brand that focuses on empowerment, creativity and client-centric service : “we believe your hair should reflect who you really are—and the way you want to feel.”

Potential perks such as access to salon product knowledge, staff discounts, or cross-functional exposure to the retail side of salon operations.

Requirements

High School diploma or equivalent required; certificate or coursework in business administration, data management, office technology or a related field is a plus. Previous experience in data entry, administrative support, or remote office operations; experience in a salon, retail or service-industry setting is advantageous. Excellent typing accuracy and attention to detail—able to maintain high levels of accuracy in data entry. Proficiency with Microsoft Excel or Google Sheets, comfortable navigating databases or software systems; ability to learn new tools quickly. Strong organizational skills, ability to manage multiple tasks, meet deadlines and work independently in a remote setting. Good written and verbal communication skills—able to follow up with team members, clarify data points, and provide updates. Reliable remote work setup : stable internet connection, quiet workspace, self-motivated and comfortable working virtually. Interest or familiarity with salon / beauty industry, retail products and operations is a plus—aligns well with the studio’s commitment to personalized service and team growth.