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Project Administration Coordinator (Southern California)
Project Administration Coordinator (Southern California)Blach Construction • Orange, CA, US
Project Administration Coordinator (Southern California)

Project Administration Coordinator (Southern California)

Blach Construction • Orange, CA, US
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Job Description

Job Description

Salary : $65,000 - $90,000 DOE

Immediate Position Available

July 2025

Title :

Project Administration Coordinator

Reports to :

Project Executive and Senior Risk Manager

Summary of Position :

We are seeking a proactive, organized Project Administration Coordinator, with Spanish language skills highly preferred, to support our team on public works projects. This multifaceted role includes project coordination, labor compliance, field hiring and onboarding, especially for Spanish-speaking workers, as well as general office and team support. The ideal candidate is collaborative, communicative, and comfortable working in a fast-paced, field-integrated environment.

Responsibilities :

  • Project Coordination

Support daily activities of project managers and superintendents

  • Manage and track project documentation, including but not limited to safety, subcontractor insurance subcontracts and change orders
  • Support project setup activities such as bidding, close-out and other reporting activities
  • Labor Compliance

    • Collect and review certified payroll and skilled and trained workforce reports to ensure compliance with state and / or federal requirements (prevailing wage, apprenticeship and other public works and special requirements). Training will be provided on skilled and trained workforce tracking

  • Maintain accurate compliance records including licensing and assist with audits as necessary
  • Act as a point of contact, in coordination with the Risk Manager, to address compliance inquiries from field staff and subcontractors
  • Field Hiring and Onboarding

    • Assist with field onboarding, including outreach and paperwork for Spanish-speaking workers

  • Assist with processing new hire paperwork, orientation materials and safety documentation
  • Communicate workplace policies and requirements clearly in English, and preferably in Spanish as well
  • Experience working with Labor Unions preferred
  • Office and Team Support

    • Provide general administrative support to project and office teams (e.g., preparing correspondence, maintaining files, scheduling meetings)

  • Help coordinate team events, trainings and workshops
  • Perform other miscellaneous duties to support the successful execution of projects and overall team efficiency
  • This position involves working between the main office in Orange, CA and field offices to support project execution and team coordination. Time in the field is key to staying connected with jobsite operations and supporting field staff directly

    • Skills / Qualifications :

  • Prior experience in construction project coordination, labor compliance, labor unions, or field support, preferably on public works or affordable housing projects
  • Familiarity with public works labor standards preferred (prevailing wage, apprenticeship, skilled and trained workforce)
  • Bilingual (English / Spanish) strongly preferred; (verbal and written)
  • Proficient in Microsoft Office Suite (Word, Excel, Outlook) and project management / document control systems
  • Excellent organizational skills and attention to detail
  • Strong interpersonal and communication skills; comfortable interacting with diverse teams and field crews
  • Ability to manage multiple tasks and adapt in a fast-paced environment
  • Positive, proactive approach and willingness to help wherever needed
  • Commitment to promoting a safe, compliant and inclusive work environment
  • Strong problem-solving skills and ability to work independently and collaboratively

    • Position Status : Full-time, regular business hours, non-exempt

    Compensation :

    Blach Construction offers an outstanding compensation package, including a highly competitive base salary, an initial three weeks of paid vacation (growing to four weeks after five years of service), holidays, and sick leave.Comprehensive medical, dental, and vision coverage, 401(k) plan with company match, profit-sharing, long-term disability insurance, cash bonuses based upon performance, professional development and education assistance, paid parental leave, credit union membership, adoption assistance, infertility treatment assistance, homeownership assistance, student loan pay-down program, health club / gym subsidy, professional affiliations and many other benefits. The company practices a progressive management style that truly values and appreciates high-quality team members.

    About Blach Construction :

    Founded in 1970, commercial general contractor Blach Construction is recognized across the construction industry and general business community for its projects, innovation, employee engagement and community service. Quality and safety are at Blachs core. As a result, the firm is continually ranked as a Top Contractor in California byEngineering News-Record, has received multiple Construction Safety Excellence Awards from the Associated General Contractors of California, and as a testament to its company culture, Blach has been recognized repeatedly since 2009 as a Best Place to Work in the Bay Area by theSilicon Valley Business Journal / San Francisco Business Times. Blach is headquartered in San Jose with offices in Monterey and Orange County.

    Blach offers an outstanding benefits package, which you can read about on the company website, as well as an extensive training and development program for all employees through our own Blach University. The management of the company is dedicated to maintaining a stimulating and exciting work environment where teamwork and excellence are encouraged and supported. For more information, check out the companys website at www.blach.com.

    Contact :

    If you possess any of the above talents and are looking for an opportunity to join an exciting, dynamic team at a growing firm, please submit your resume through our website at www.blach.com / careers / opportunities /

    Blach Construction is an Equal Opportunity Employer.

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    Project Coordinator • Orange, CA, US