Sr. Administrative Assistant

Administrative Specialist

Discover your opportunity with Mitsubishi UFJ Financial Group (MUFG), one of the world's leading financial groups. Across the globe, we are 150,000 colleagues striving to make a difference for every client, organization, and community we serve. We stand for our values, building long-term relationships, serving society, and fostering shared and sustainable growth for a better world.

With a vision to be the world's most trusted financial group, it's part of our culture to put people first, listen to new and diverse ideas and collaborate toward greater innovation, speed and agility. This means investing in talent, technologies, and tools that empower you to own your career.

Join MUFG, where being inspired is expected and making a meaningful impact is rewarded.

The selected colleague will work at an MUFG office or client sites four days per week and work remotely one day. A member of our recruitment team will provide more details.

Job Description

We're seeking an Administrative Specialist to provide advanced analytical and specialized administrative support. You will assist managers with highly complex projects and various administrative duties.

Perform more complex secretarial and administrative duties involving frequent exercise of independent judgment, initiative, and diplomacy in support of an Executive.

Requires excellent organizational and interpersonal skills as well as problem solving, negotiation and follow-up skills. Requires ability to organize and coordinate multiple projects and has good verbal and written communications ability. Requires excellent word processing, spreadsheet and database computer skills. Strong Microsoft Word, Excel, PowerPoint and Dictaphone skills.

Responsibilities

• Screen telephone calls and determine which can be handled by other areas of the bank.
• Answer complex inquiries which require a thorough knowledge of the division's or group's policies and procedures.
• Type highly confidential materials in the form of memos, correspondence, and letters from drafts.
• Compose meeting agendas, minutes, and correspondence.
• Review drafts and finished documents for correct grammatical usage.
• Assist in preparing PowerPoint presentations.
• Collect data and conduct research for the maintenance and compilation of financial spreadsheets.
• Maintain Executives' calendar, coordinate and arrange large and / or recurring meetings, luncheons, conferences, and seminars.
• Prepare materials as necessary for such meetings.
• Receive and greet incoming visitors in a professional manner. Direct them to the proper individual and assist them with their needs.
• Respond verbally or in written form to internal and external inquiries, which may involve communicating with high-level management.
• Perform administrative duties such as ordering office supplies, coordinating travel arrangements, preparing monthly expense reports, etc. on a department-wide basis.
• Perform personnel activities to include coordination of interviewing / screening, employee orientation, and maintenance of employee profiles.
• Administer general office duties (e.g., filing, copy, mail / fax distribution, receptionist).
• Support departmental duties including updating and maintaining a variety of reports and databases.
• Conduct special departmental assignments as needed.
• Provide data analytics support.
• Conduct advanced research and data analysis for special and ongoing department projects.
• Prepare / summarize complex information from raw data using spreadsheets or other software for administrative reports.
• Build mathematical computations in spreadsheets and convert to presentation-level materials.
• Respond to inquiries (phone calls, mail, etc.) from internal or external customers.
• Administrative Support
• Provide direct, superior-level secretarial support to assigned business area or manager. These duties may include :
• Type memos, memoranda, reports, etc., from drafts, proofread and review for errors.
• Prepare, edit, and assemble presentation materials / agenda.
• Compose letters of a complex nature and correspondence and reports where detailed research may be required.
• Arrange meetings, conferences, and schedule appointments for manager.
• Receive and greet incoming visitors and direct them to the proper individual.
• Perform other functions such as order department supplies, coordinate equipment repair, make department staff travel arrangements, etc.
• Attend meetings as requested to provide meeting minutes.
• Coordinate / maintain department budget or other record-keeping functions.
• Monitor the budget and review general expenditures to ensure they are within budgeted guidelines.
• May serve as HR liaison by processing personnel activities including coordinating interviews, employee orientation, maintaining payroll records and employee profiles.

Qualifications

The typical base pay range for this role is between $73K - $114K depending on job-related knowledge, skills, experience, and location. This role may also be eligible for certain discretionary performance-based bonuses and / or incentive compensation. Additionally, our Total Rewards program provides colleagues with a competitive benefits package (in accordance with the eligibility requirements and respective terms of each) that includes comprehensive health and wellness benefits, retirement plans, educational assistance, and training programs, income replacement for qualified employees with disabilities, paid maternity and parental bonding leave and paid vacation, sick days, and holidays.

We are proud to be an Equal Opportunity Employer and committed to leveraging the diverse backgrounds, perspectives and experience of our workforce to create opportunities for our colleagues and our business. We do not discriminate on the basis of race, color, national origin, religion, gender expression, gender identity, sex, age, ancestry, marital status, protected veteran and military status, disability, medical condition, sexual orientation, genetic information, or any other status of an individual or that individual's associates or relatives that is protected under applicable federal, state, or local law.