Administrative Assistant I

Administrative Assistant I

The Town of Estes Park seeks qualified applicants for the position of Administrative Assistant I in the Town Clerk's Office. Under the direction of the Town Clerk, the Administrative Assistant position performs specialized and responsible clerical and administrative work. Work is varied and unpredictable, handles operational and administrative details, and works with considerable independence within the scope of established policies and procedures. This position works closely with the public and a variety of Town departments and staff. Areas of concentration include; processing Vacation and Business licenses, assisting with Municipal Court duties and working with the Town Board by taking meeting minutes and supporting logistical needs. The ideal candidate for this position will have an interest in building a skillset in process design improvement and work flows for electronic tools such as Laserfiche.

The below list is intended to be illustrative of the responsibilities of the position and not all encompassing. The Town may change these duties at any time.

• Handles full range of clerical and administrative details, including research, spreadsheets, data manipulation, preparation of complex documents and database administration.
• Schedules and coordinates meetings and conferences.
• Issues permits, licenses, and other official certifications upon approval of supervisor or performs other specialized functions unique to departmental assignment. Examples may include, but not be limited to : managing work order functions, managing court clerical functions, parking-related permits.
• Prepares and maintains departmental records and reports for meetings, notices, agendas, and other matters.
• Maintains office supplies and ensures departmental needs are met.
• Maintains Town or departmental website, updating documents, organizing content and ensuring accuracy of information.
• May serve as a notary public and receptionist for a work group or department. Normally is the first point of contact for the public.
• May attend staff, committee or Board meetings and assist in agenda preparation, attend, and prepare minutes of staff or committee meetings.
• If assigned as Municipal Court Clerk, assist the Municipal Court Judge as it relates to Municipal Court, including establishing court docket, scheduling trials, cash handling / coordination of fees, maintaining court records, coordination of summons, issuing bench warrants, tracking of summary of judgements / traffic violations, complete annual report, and other duties identified by the judge.
• Performs other duties as required or assigned.

High school diploma or equivalent (GED). Some post-secondary education or training in a related field. Level I : Minimum two (2) years of clerical, administrative or secretarial experience in a professional office setting.

CERTIFICATES, LICENSES, REGISTRATIONS : May be required to be a Notary Public depending on assignment.

RESIDENCY REQUIREMENT : None

REMOTE WORK ELIGIBLE : This position is in-person, regular full time, 40 hours per week. Some evening work required due to schedule of Town Board meetings.

CELL PHONE ALLOWANCE : None

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions. The requirements listed below are representative of the knowledge, skill, and / or ability required :

REPORTS TO : Town Clerk

EXEMPT : No

PAY GRADE : TP140 ($48,709 - $68,193 annual equivalent)

Physical Requirements and Work Environment

Pre Employment Physical : No

Pre Employment Drug Screen : No

Frequency Guide

Rarely (R)

Occasionally (O)

Frequently (F)

Constantly (C)

Less than - 5%

6 30%

31% - 70%

Over 70%

Physical Task

Frequency

Physical Surroundings

Frequency

Sitting

Extreme Temperatures

Standing

Inside Work

Walking

Outside Work

Running

Walking on uneven surfaces

Stooping

Working at height

Kneeling

Other : Squatting

Climbing

Environmental Conditions

Balancing

Exposure to Chemicals

Reaching

Exposure to Gases / Fumes / Dust

Grasping

High Noise Levels

Fingering

Moderate Noise Levels

Handling

Vibrations

Visual Acuity : Near

Light / Power Equipment Ops

Visual Acuity Far

Heavy Equipment Operation

Depth Perception

Work in Traffic

Color Discrimination

Local Travel

Peripheral Vision

Out of Town Travel

Talking

Hearing

Other : Squatting