Program Administrator, Small Business

Job Description

Job Description

Salary : $80,000 - $85,000

Who We Are : MassDevelopment, Massachusetts premier development finance agency and land bank, collaborates with businesses, nonprofits, financial institutions, and municipalities to catalyze economic growth across the Commonwealth. Our mission is anchored in three core pillars : driving business innovation, accelerating economic development, and empowering communities, and rooted in the principles of access, equity, and inclusion, we are committed to fostering a thriving, resilient economy.Our team is dedicated to equitable access to capital and creating economic opportunity for businesses of all sizes, especially those historically underserved by traditional financial systems.We foster a work environment that values diverse perspectives, encourages innovation, and celebrates our shared commitment to building a stronger Massachusetts.

Join a mission-driven team dedicated to supporting small businesses and building stronger, more inclusive communities across Massachusetts. As a Program Administrator within the Community Investment Department, which develops and manages grant programs across key sectors like childcare, arts and culture, real estate, business, entrepreneurship, and healthcare, you will report to the Senior Vice President of Small Business and provide essential administrative and programmatic support for initiatives such as Biz-M-Power, Small Business Technical Assistance, and others. In this role, youll help ensure smooth program operations by coordinating communications, supporting grantees, tracking data, and facilitating the timely and accurate processing of awards and disbursements.

What You'll Do

• Coordinate Grant Processes : Support the end-to-end administration of grant agreements and disbursements by collecting and verifying grantee information, scopes of work, and payment details. Ensure smooth communication between grantees, partners, and internal teams.
• Support Program Operations : Assist with sending grant notifications, contract execution, and payments. Maintain organized, up-to-date tracking systems for awards, disbursements, and project milestones.
• Manage Documentation : Upload and maintain key documents, including applications, grant agreements, account reviews, and internal write-ups, within the electronic filing system.
• Maintain Accurate Data : Keep the project management database updated and assist with performance tracking and impact reporting to support program evaluation and storytelling.
• Assist in Committee Prep : Help prepare materials for statutory committee meetings and internal review panels.
• Support Events & Outreach : Collaborate with the Marketing team to coordinate external events and ensure grantee support materials are consistent and effective.

What We're Looking For

Benefits We Offer