Record Compliance Analyst 3

Job Description

Job Description

Salary : PHP 283.63 per hour

ABOUT FREEDOM HEALTH SYSTEMS, INC. :

Freedom Health Systems, Inc. is a mission-driven healthcare advisory and management consulting firm that partners with behavioral health and human services organizations to improve access, equity, and operational excellence. We specialize in guiding providers through program development, accreditation, compliance, and clinical best practicesempowering them to deliver high-quality, person-centered care to their communities.

While we do not provide direct healthcare services, Freedom Health Systems plays a vital role behind the scenes by strengthening organizational infrastructure, supporting service expansion, and helping our partners lead with innovation and integrity. Our expertise spans a wide range of operational services, including revenue cycle management, prior authorization, virtual front office support, medical billing and coding, human resources, and compliance consulting.

At Freedom Health Systems, we are deeply committed to breaking down barriers in the behavioral health space, with a particular focus on serving marginalized and underserved populations. Our team fosters a collaborative, forward-thinking work environment where every employee contributes to advancing impactful, community-based care.

DISCLOSURES :

The specific statements shown in each section of this job description are not intended to be all-inclusive. They represent typical elements and criteria considered necessary to perform the job successfully. The jobs responsibilities / tasks may be modified and / or expanded over time. Company will inform the personnel member when changes in the respective job description are made.

COMPANY WEBSITE : https : / / freedomhs.org

COMPANY PHONE NUMBER : 667-239-9572

HUMAN RESOURCES DEPARTMENT PHONE NUMBER : 667-239-9572 EXT 10

HUMAN RESOURCES DEPARTMENT EMAIL ADDRESS : info@freedomhs.org

POSITION TITLE : Record Compliance Analyst

ALTERNATE TITLE(S) : QA Analyst, Documentation Compliance Specialist

COMPANY : Freedom Health Systems, Inc. (in support of all customer companies under contract)

DIVISION : Accounting & Finance

DEPARTMENT : Medical Records Quality Assurance

UNIT : n / a

BENEFITS PACKAGE : Ineligible

WORK SCHEDULE : Monday Friday, 8 : 00 AM 5 : 00 PM

ACCOUNTABLE TO : Quality Assurance Department Manager (Controller in absence of Quality Assurance Department Manager)

ACCOUNTABLE FOR : Reviewing documentation of services for compliance with internal medical record checklists and overseeing medical records request processing

CLASSIFICATION : W8BEN; hourly contractual

COMPENSATION RANGE : PHP 283.63 per hour

ANTICIPATED TRAVEL : none

SUMMARY OF POSITION RESPONSIBILITIES :

The Record Compliance Analyst ensures that documentation of services entered by clinical and support service providers across all programs supported by Freedom Health Systems conforms to established medical record checklists. This role supports internal quality assurance and regulatory compliance by identifying documentation gaps, recommending corrective actions, and assisting with record audits.

Additionally, this position oversees the intake, tracking, and fulfillment of all internal and external medical records requests in accordance with HIPAA, legal timelines, and organizational policies.

SCHEDULED DUTIES AND RESPONSIBILITIES :

• Review electronic records to ensure provider-entered documentation complies with Freedoms medical record checklists
• Flag documentation gaps, missing elements, or compliance concerns for QA Manager review
• Provide feedback to service teams and participate in documentation correction workflows
• Track and log documentation reviews using established QA systems and tools
• Prepare summaries and reports of findings to be incorporated into department-wide audits
• Maintain knowledge of COMAR, CARF, and other relevant documentation requirements
• Manage and respond to medical records requests from clients, providers, payers, and regulatory bodies
• Ensure records requests are fulfilled within HIPAA-compliant timelines and standards
• Maintain secure and confidential records transfer procedures
• Collaborate with QA Manager to ensure records review findings align with audit and licensing standards

UNSCHEDULED DUTIES AND RESPONSIBILITIES :

PHYSICAL DEMANDS :

WORKING CONDITIONS :

COMPETENCIES AND SKILLS :

LEVEL OF EDUCATION / TRAINING / QUALIFICATIONS :