OPS Part-time IFAS Citation Project Assistant

InsideHigherEdGainesville, Florida, United States

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OPS Part-time IFAS Citation Project Assistant

Job No : 537537

Work Type : Part Time

Location : Main Campus (Gainesville, FL)

Categories : Office / Administrative / Fiscal Support

Department : 55050300 - LB-MARSTON REFERENCE

Job Description

Classification Title :

OPS - Part-time IFAS Citation Project Assistant

Classification Minimum Requirements :

N / A

Job Description :

This position assists the UF / IFAS Annual Report Publication Coordinator, who works with the UF / IFAS (Institute of Food and Agricultural Sciences) Office of Research, in preparing the UF / IFAS annual report of peer-reviewed journal articles for submission to the USDA.

Work on the project will consist of creating 27 separate unit lists in EndNote, Excel, and Word, which in total contain approximately 2,400 citations and a master list of unique citations in EndNote Web, Word, and Excel. Attention to detail is extremely important .

Duties and Responsibilities :

Downloads article citations from Scopus, Web of Science, and journal websites into EndNote Web
Verifies all citation elements are correct in EndNote and Word / Excel
Reviews each citation for compliance with established publication guidelines, which includes verifying :
that article is in its “final form” in 2025 (not online first / preprint / first look, etc.)
the journal and article type of the citation are both peer-reviewed
at least one of the referenced authors is affiliated with UF and the unit
Reviews all the final lists to ensure accuracy

Hours : 20 hours / week (see more information under Schedule)

Length of Employment : Approximately 7 weeks between December 9, 2025- February 13, 2026

Schedule :

Work hours are flexible between Monday through Friday (between the hours of 8 am - 5 pm)

Please note that there will be a pause in work from December 19, 2025- January 5, 2026. Work resumes January 6, 2026.

Expected Salary : $19.00 / hour

Required Qualifications :

Excellent communication, organization and problem-solving skills

Experience using Microsoft Word and Microsoft Excel (manipulating cells, sorting, copy / paste)

Strong ability to pay attention to detail

Ability to work independently, once trained and to ask questions when needed

HS diploma

Ability to work 20 hours / week

Preferred Qualifications :

Bachelor's degree

Experience using EndNote Web or similar citation management program

Experience using Google Sheets

Familiarity with Web of Science and / or Scopus

Familiarity with academic journal articles (locating them, looking at author bylines, understanding of peer-review)

Special Instructions to Applicants :

In order to be considered, you must upload include resume, cover letter, and references.

Application must be submitted by 11 : 55 p.m. (ET) of the posting end date.

This is a time-limited position.

Health Assessment Required :

Applications Close : 27 October 2025

To apply, visit https : / / explore.jobs.ufl.edu / en-us / job / 537537

Our Commitment :

The University of Florida is an Equal Employment Opportunity Employer.

Hiring is contingent on eligibility to work in the U.S. The University of Florida is a public institution and is subject to all requirements under Florida Sunshine and Public Record laws. If an accommodation due to a disability is needed to apply for this position, please call 352-392- 2477 or the Florida Relay System at 800-955-8771 (TDD) or visit Accessibility at UF.

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Project Assistant • Gainesville, Florida, United States