Intermediate or Senior Administrative Coordinator, Mathematics

Intermediate or Senior Administrative Coordinator, Mathematics

The Department of Mathematics at the University of Virginia College and Graduate School of Arts and Sciences seeks applications for an Intermediate or Senior Administrative Coordinator. The successful candidate will be expected to support several operational functions including procurement, academic support, student services, communications, and other administrative functions centered around the Graduate Program.

Responsibilities :

• Serve as the graduate coordinator for the department, including overseeing confidential student records in the Student Information System (SIS) and auditing them regularly to ensure that students are properly enrolled and are meeting key deadlines and milestones in their programs.
• Respond to queries from enrolled and prospective students and handle general dissemination of program information.
• Coordinate student degree eligibility and degree confirmation in support of department graduation.
• Be the first point of contact for faculty, staff, students, and visitors, providing assistance as needed. Provide general administrative support for the department, including answering phones, opening mail, and ordering supplies.
• Assist with event coordination to organize graduation, conferences, and various departmental functions (e.g., weekly seminars, colloquia, and teas) that occur regularly throughout the year.
• Make travel and lodging reservations and process expense reimbursements for departmental visitors as needed.
• Purchase supplies and process purchases on a T&E card as needed.
• Support the ongoing operations, including special projects, of the department. Perform a variety of duties requiring an understanding of organizational operations, procedures, and personnel.
• In addition to the above job responsibilities, other duties may be assigned.

Minimum Qualifications :

Physical Demands :

This is primarily a sedentary job involving extensive use of desktop computers. The job does occasionally require traveling some distance to attend meetings, and programs.

Salary Range :

Position Type & Work Location :

Application review will begin after September 2, 2025. Background checks will be conducted on all new hires prior to employment. This position will not consider candidates who require immigration sponsorship at this time.

How to Apply :

Please apply online, by searching for requisition number R0075848. Complete an application with the following documents :

Upload all materials into the resume submission field. You can submit multiple documents into this one field or combine them into one PDF. Applications without all required documents will not receive full consideration.

Internal applicants : Apply through your Workday profile by searching "Find Jobs." Reference checks will be completed by UVA's third-party partner, SkillSurvey, during the final phase of the interview. Five references will be requested, with at least three responses required.

Contact :

The University of Virginia is an equal opportunity employer. All interested persons are encouraged to apply, including veterans and individuals with disabilities.