Administrative Assistant (School Age Child Care)

Administrative Assistant

Founded in 1965, the Chinese-American Planning Council, Inc. (CPC) aims to promote the social and economic empowerment of Chinese American, immigrant, and low-income communities. Today, CPC is the nation's largest Asian American social services agency and offers more than 50 programs at over 35 sites throughout New York City, including early childhood education, school-age care, youth services, workforce development, community services, and senior services. CPC strives to be the premier social service and leadership development organization. In 2022, our core programs and emergency services reached 200,000 people living in all five boroughs and all 51 city council districts. In the summer of 2022, CPC was recognized as the number one Chinese American organization in New York City to recommend to a Chinese immigrant looking for in-language and culturally competent resources according to a recent survey. This accomplishment is a testament to the incredible work and dedication of our staff.

CPC School Age Child Care (SACC) programs are after school and summer programs that serve approximately students from grades K-5 each year (ages 5-12). The goal of the program is to support students in all learning areas including intellectual, academic, physical, social and emotional growth. The program offers creative and structured activities to strengthen participants' academic skills and incorporates the disciplines of science, technology, engineering, and mathematics (STEM) in a variety of projects, as well as art and physical activities. SACC Programs generally operate on weekdays from 2 : 00 pm - 6 : 00 pm, with possible evenings, weekends, and school holidays.

The Chinese-American Planning Council (CPC) is seeking organized and proactive Administrative Assistants to join our afterschool programs at the following sites :

PS 160 5105 Fort Hamilton Parkway, Brooklyn, NY 11219

PS 255 1866 E 17th Street, Brooklyn, NY 11229

Reporting to the on-site Program Director, the Administrative Assistant is responsible for coordinating office operations, managing program documentation, and supporting staff and families to ensure the efficient and smooth functioning of the program and agency. Candidates should demonstrate a growth mindset, showing eagerness to learn, adapt, and continuously improve their skills and contributions.

Essential Responsibilities :

• Perform a variety of administrative duties requiring comprehensive knowledge of program operations, including student registration and scheduling program activities through DYCD Connect.
• Produce correspondence, reports, and memoranda; schedule meetings and appointments; and maintain organized staff and student files and records.
• Document student attendance and incidents in compliance with program rules and agency policies.
• Prepare budgets, create check requests, and track program expenditures accurately.
• Serve as a liaison between the finance department and the program to facilitate communication and smooth operations.
• Maintain an organized office environment, including paperwork, financial and personnel files, and upkeep of office equipment and supplies. Monitor inventory and order supplies as needed.
• Communicate effectively and professionally with families, community members, and staff through verbal and written correspondence.
• Answer phone calls and assist or direct community members to appropriate personnel as necessary.
• Train and supervise clerical personnel as assigned.
• Oversee assigned Work Learn Grow participants, Summer Youth Employment Program (SYEP) participants, and volunteers.
• Perform other duties as assigned by the Program Director or Site Supervisor.

Qualifications :

Education and Experience :

Skills and Competencies :

Compensation & Benefits Overview :

How To Apply :

Interested individuals should submit their resume, along with a cover letter addressed to Mary Cheng and Ashley Huang, when applying online via CPC's website or selected online job boards. Candidates should indicate which location they would like to be considered for. All documents should be submitted as one single file. Applicants may reach out to careers@cpc-nyc.org with any questions or further inquiries.

CPC is an Equal Opportunity Employer. CPC values a diverse, equitable, and inclusive workplace and strongly encourages women, BIPOC, immigrants, LGBTQ+, individuals with disabilities, and veterans to apply.