Administrative Assistant- Building

Administrative Assistant - Building

The Town of Pembroke Park is seeking an Administrative Assistant for the Building Department. This position is responsible for assisting all visitors from the public, including those conducting business with the Town and fielding all incoming calls. The Administrative Assistant also is attached to the Front Desk of Building Department In this department the Associate will perform tasks including answering calls about building services, permits, and planning, and complete administrative support to building department tasks, and interacting with the public.

Duties required of those in the position of Administrative Associate include but are not limited to :

• Answer multi-line telephone and direct calls to appropriate departments and take accurate / detailed messages.
• Greet the public; provide information and assistance regarding schedules, Town events, registration, program descriptions and other general information over the phone and in person.
• Manage document intake, including, but not limited to applications, plans, and corrections.
• Scan and log collected documents for review.
• Receive inspection requests from contractor and owners and schedule accordingly. Follow up on scheduled requests to ensure requests are completed and closed out.
• Organize and maintain physical and electronic documents in building systems.
• Input and update contractor registrations into building department systems.
• Run monthly reports and identify any items that are pending or overdue for action.
• Monitor the Town Hall, parks, and facilities surveillance system and ensure safety procedures are adhered to.
• Respond to citizen calls, emails, and correspondence in a timely manner.
• Responsible for front lobby area, including presentation and monitoring for visitors.
• Obtains and distributes mail or packages and keeps record of distribution.
• Performs other related duties as assigned.
• Attends Town events, activities and emergencies as needed.

Knowledge, abilities and skills required include :

Minimum Requirements :

Preferred Qualifications :

The physical demands described here are representative of those that must be met by a teammate to successfully perform the essential duties and functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The work environment characteristics described here are representative of those a teammate encounters while performing the essential duties and functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform essential functions.

The Town of Pembroke Park is an Equal Opportunity Employer that does not discriminate on the basis of race, religion, color, sex, gender identity, sexual orientation, age, non-disqualifying physical or mental disability, national origin, veteran status or any other basis covered by appropriate law. All employment is decided on the basis of qualifications, merit, and business need.

The Town of Pembroke Park, for recruitment and retention purposes, offers a comprehensive benefits package to its employees. The following is a list of some of the benefits offered to its employees :