Event Coordinator Assistant

Job Description

Job Description

Benefits :

401(k)

Competitive salary

Starfish is a tastefully provocative restaurant group with two locations in the heart of Orange County. For over a decade, our concept has offered an upscale yet approachable dining experience to locals and visitors alike. Our mission is to cultivate a healthy, positive, and crave-able culture within our Team. We are dedicated to delivering unparalleled service, with quality and consistency being paramount.

Come vibe with us!

Job Summary

The Event Coordinator Assistant will be assisting the Catering & Event Department with day-to-day tasks related to the successful executive of events as well as administrative related tasks. Starfish is seeking exceptional candidates who are friendly, energetic, highly motived individuals, who will thrive in a fast-paced and team-oriented restaurant environment.

Job Duties

Event Administration

• Update event details and cross check events in catering software and Opentable.
• Maintain and updated catering software as needed with menu updates, price changes, and template updates.
• Create and manage kitchen sheets, proposals, and BEOs for event approval.
• Print and organize menus and event materials. Maintain catering binder.
• Track payments and deposits for catering and private events.
• Send post-event thank-you emails.
• Maintain and keep event files organized in shared drives.
• Support the Event Coordinator with scheduling, client communication, and admin tasks as needed.
• Growth with concept New store openings.

Event Operations

• Assist with event setup and breakdown for both onsite and offsite events.
• Lead or support catering service as needed.
• Work alongside the event service team to ensure clear service expectations, accurate Toast entry, proper handling of deposits and fees, and strong coordination with lead servers.
• Host pre-shifts with FOH and BOH teams to review event details.
• Maintain quality control throughout service and assist with problem-solving.
• Keep event supplies, linens, and disposables stocked, clean, and organized.
• Follow setup checklists to ensure every detail is complete before service.

Inventory & Ordering

• Manage weekly catering and event inventory and tranfers.
• Handle ordering and delivery coordination with vendors, home office and operators.
• Assist with end-of-period inventory counts and record keeping.
• Track catering and event numbers with the Event Coordinator and accounting.

Marketing & Promotions

• Assist with grassroots marketing events and community engagement.
• Support marketing events and branded experiences as needed.
• Help capture event photos and content for marketing use.

Concessions & Seasonal Support

• Contribute to seasonal training.
• Assist and support concession operations.
• Support teams in opening and closing festivals and concession stands.

Qualifications

• Strong organization and communication skills.
• Experience in hospitality, events, or restaurant operations preferred.
• Proficient with Tripleseat, OpenTable, and Microsoft Office.
• Able to multitask and stay calm under pressure.
• Flexible schedule weekends, evenings, and holidays as needed.
• Positive, professional, and team-oriented attitude.
• Be able to work in a standing position for extended periods.
• Be able to perform duties that involve frequent movement and walking.
• Be able to lift 35 lbs.
• Authorized to work in the United States