Executive Assistant - Operations - Mental Health 901

Description

Join Our Compassionate Team

At Telecare, we believe the strength of our organization rests in the hands of our employees. We believe having a strong, capable, and motivated team is of foundational importance to the organization's mission of delivering excellent and effective behavioral health services. The Chief of Staff plays a critical role in supporting the CEO, functioning as a liaison between them, executive leadership, and stakeholders in the external environment. They are responsible for overseeing the CEO's daily operational needs, ensuring effective coordination of cross-functional teams, delivery of strategic projects and facilitating communication.

The Executive Assistant provides administrative and secretarial support to the Vice President of Program Operations.

Shifts Available :

Salaried Full Time Status Position at 40 Hours per Week. Monday - Friday, 8 : 00am - 5 : 00pm

Expected starting wage range is $80,000 - $102,000. Telecare applies geographic differentials to its pay ranges. The pay range assigned to this role will be based on the geographic location from which the role is performed. Starting pay is commensurate with relevant experience above the minimum requirements.

ESSENTIAL FUNCTIONS

Demonstrate the Telecare mission, purpose, values, and beliefs in everyday language and contact with internal and external stakeholders

Manage executive scheduling, including email, calls, travel arrangements, customer management, and other company logistics

Coordinate complex scheduling and extensive calendar management, as well as management of content and flow of information to senior executives

Perform administrative and office support, such as document and spreadsheet creation and maintenance of filing systems

Attend meetings and take minutes as needed; assist with agenda and circulation of materials prior to meetings and follow up on action items

Perform special projects as requested

Additional administrative duties as assigned (copying, filing, handling expense reports, etc.)

Demonstrate a knowledge of Telecare's customers, including members served, families, and governmental agencies, in all interactions and conduct

Act in a professional manner, always demonstrating respect and understanding of the community and neighborhood when representing Telecare in the community

Duties and responsibilities may be added, deleted, and / or changed at the discretion of management.

QUALIFICATIONS

Required :

Five (5) years of experience supporting a C-level executive

High school graduation or a G.E.D. equivalent and two years of college course work

Excellent oral and written communication skills

Advanced knowledge of Office 365 and other productivity tools

Proven ability to handle confidential information and maintain trust

Ability to anticipate needs, adapt to changing circumstances, and identify alternative solutions

Must be at least 18 years of age

All opportunities at Telecare are contingent upon successful completion and receipt of acceptable results of the applicable post-offer physical examination, 2-step PPD test for tuberculosis, acceptable criminal background clearances, excluded party sanctions, and degree or license verification. If the position requires driving, valid driver license, a motor vehicle clearance and proof of auto insurance is required at time of employment and must be maintained throughout employment. Additional regulatory, contractual, or local requirements may apply.

• All opportunities at Telecare are contingent upon successful completion and receipt of acceptable results of the applicable post-offer physical examination, 2-step PPD test for tuberculosis, acceptable criminal background clearances, excluded party sanctions, and degree or license verification. If the position requires driving, valid driver license, a motor vehicle clearance and proof of auto insurance is required at time of employment and must be maintained throughout employment. Additional regulatory, contractual or local requirements may apply

Preferred :

Experience in the healthcare / behavioral health industry

College Degree

SKILLS

Excellent typing and word processing skills, including Word and Excel

Ability to function independently and perform tasks with a high degree of accuracy

Excellent communication and organizational skills

Good judgment, discretion, and confidentiality

PHYSICAL DEMANDS

The physical demands here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

The employee is occasionally required to sit, bend, squat, kneel, twist, push, pull and lift and carry items weighing 25 pounds or less as well as to frequently walk, stand, twist, reach and to occasionally do simple grasping and driving. Visual requirements include computers and books exposure.

EOE AA M / F / V / Disability

If job posting references any sign-on bonus internal applicants and applicants employed with Telecare in the previous 12 months would not be eligible.

Equal Opportunity Employer / Protected Veterans / Individuals with Disabilities

This employer is required to notify all applicants of their rights pursuant to federal employment laws.

For further information, please review the Know Your Rights notice from the Department of Labor.