Assistant Property Manager

Commercial Property Management

Support property management operations at two commercial office assets, with weekly travel between buildings as needed.

Manage all aspects of the tenant accounts receivable process, including compiling and distribution of rental statements, check deposits, tenant billbacks, tenant account applications, late payment collection efforts, delinquency notifications, and the creation / presentation of rent analysis reports to ownership.

Provide accounts payable support which includes coding invoices, composing expense reports, vendor on-boarding, compiling and mailing checks.

Maintain documentation for COIs, inspections, permits.

Organize and distribute bi-weekly leasing and ownership meeting agendas.

Contribute to various required monthly reports and annual budgeting process.

Oversee the preventive maintenance schedule and tenant work order portal to ensure timely completion of maintenance requests and activities.

Independently handle the RFP process for service contracts and construction project as assigned by Property Manager. This includes scope creation, conducting walk-throughs, bid leveling, contract creation and execution.

Conduct quarterly building inspections in conjunction with the property manager, identify potential repair or improvement needs, and coordinate follow-up actions through completion.

Coordinate and manage all tenant move-ins and move-outs, ensuring compliance with building policies.

Schedule, coordinate, and provide administrative and logistical support for internal meetings and special events (i.e. rooftop events).

Prepare and distribute property incident reports as circumstances require.

Serve as a point of contact for tenants and vendors, addressing day-to-day operational needs and requests with a focus on customer service.

Promote and foster positive relationships with tenants, owners, and vendors, reinforcing Newmark's standard of excellence at every opportunity.

Perform additional duties and special projects, as assigned by the Property Manager and Senior Property Manager.

Qualifications :

High school diploma or equivalent required; Associate's or Bachelor's degree strongly preferred.

3+ years of experience in commercial property management, real estate operations, or a related field.

Strong understanding of accounts receivable / payable processes and property management accounting best practices.

Solid working knowledge of property management software (e.g., Angus, MRI, Nexus) is a plus.

Superb written and verbal communication skills with the ability to interact effectively with owners, tenants, contractors, and team members.

Proven organizational skills, attention to accuracy, and an ability to independently manage multiple competing priorities.

Professional, positive demeanor and a customer- and results-oriented mindset.

Proficient in Microsoft Office Suite (Word, Excel, Outlook).

Availability to work onsite at both Manhattan buildings and travel between properties as required.