Administrative Assistant

Job Description

Job Description

We are looking for a proactive and organized Administrative Assistant to join our team in Irvine, California. This is a Contract-to-permanent position, offering an excellent opportunity to join a growing office environment. The ideal candidate will support daily operations, manage office tasks, and assist with event coordination and vendor relations.

Responsibilities :

• Manage office operations, including ordering supplies and maintaining an organized workspace.
• Provide administrative support to other team members, including HR and other departments as needed.
• Coordinate vendor relationships to ensure smooth office operations and timely deliveries.
• Assist in planning and executing office events and meetings.
• Support the team with tasks related to an office relocation, ensuring a seamless transition.
• Handle facilities-related tasks, such as addressing maintenance requests and liaising with the facilities manager.
• Answer and direct inbound calls professionally and efficiently.
• Perform data entry and maintain accurate records to support administrative processes.
• Uphold a business-casual office environment and contribute to a positive workplace culture.
• Minimum of 2 years of experience in an administrative or office assistant role.
• Proficiency in Microsoft Office Suite, including Word, Excel, and Outlook.
• Strong organizational skills with the ability to multitask and manage priorities effectively.
• Excellent verbal and written communication skills.
• Ability to work independently and collaboratively in a team environment.
• Experience with event coordination and vendor management is preferred.
• Flexible and adaptable to changing office needs and schedules.
• Comfortable working onsite in a well-structured office setting.