Administrative Assistant - Front Desk Operations Ave B

SUMMARY

Provides a warm and welcoming atmosphere for clients, staff, and the public. In addition, the individual performs clerical tasks, support tasks, and maintains records for the agency.

ESSENTIAL POSITION JOB RESPONSIBILITES / DUTIES include the following. Other duties may be assigned.

Administrative Support :

• Perform general administrative duties such as data entry, copying, and scanning documents.
• Manage and organize office operations and procedures to efficiency and effectiveness.
• Handle incoming and outgoing correspondence, including emails, letters, and phone calls.
• Greet visitors, tenants, staff / coworkers, consumers, and the public entering the facility.
• K eep the lobby space neat and tidy
• Assist with assigned organizational needs to include, but not limited to Vehicle Check Out, Fuel Card distribution and Car Wash Cards, maintenance / communications, monthly KDOT report, etc.
• Update and distribute van route schedules.
• Maintain vehicle books in KDOT vans and buses.
• Track and schedule vehicle inventory .
• Handles all deliveries that enter facility
• Oversee the issuance and tracking of building keys.

Program Support :

Data Management :

Satisfactory background screenings and drug screenings required