Administrative Specialist, Office of Compliance & Ethics

Job Title : Administrative Specialist, Office of Compliance & Ethics

Location : Tallahassee, FL

Regular / Temporary : Regular

Full / Part Time : Full-Time

Job ID : 59087

Department

Office of Compliance & Ethics

Responsibilities

Serves as personal and confidential assistant to the University Ombuds. Provides administrative assistance to the University Ombuds on daily operations of the office. As needed, serves as first point of contact for the University Ombuds office, providing information and assistance.

Prepares and reviews correspondence and reports for the University Ombuds regarding confidential and sensitive matters. Organizes and compiles reports, documents, and files for reference and retrieval. Coordinates case management and other required reports to ensure timeliness, accuracy, and appropriate formatting and completeness.

Interacts directly with students seeking the services of the University Ombuds to manage intake of complaints or reports and provide updates to students. Coordinates case management on behalf of the office.

Responsible for independent management of daily administrative operation of the department. Analyzes and makes recommendations on office needs to achieve maximum productivity. Independently coordinates objectives of the office, designing and implementing policies and procedures in coordination with the University Ombuds.

Manages internal and external communications needs for the office, including creating and maintaining content and design of the website in conjunction with the Office of Compliance and Ethics. Schedules travel, meeting, and manages daily calendar of the University Ombuds, interacting with students and representatives of various offices within the university.

Coordinates and handles budget and HR-related activities for the office.

Qualifications

Bachelor's degree and two years experience or a combination of post high school education and experience equal to six years.

University Information

One of the nation's elite research universities, Florida State University preserves, expands, and disseminates knowledge in the sciences, technology, arts, humanities, and professions, while embracing a philosophy of learning strongly rooted in the traditions of the liberal arts and critical thinking. Founded in 1851, Florida State University is the oldest continuous site of higher education in Florida. FSU is a community steeped in tradition that fosters research and encourages creativity. At FSU, there’s the excitement of being part of a vibrant academic and professional community, surrounded by people whose ideas are shaping tomorrow’s news!

Learn more about our university and campuses.

FSU Total Rewards

FSU offers a robust Total Rewards package. Visit our website to learn more about our Compensation, Benefits, Wellness, Recognition, and Employee Development programs.

Use our interactive tool to calculate Total Compensation options based on potential salary, benefits and retirement contributions, earned leave, and other employment-related perks.

How To Apply

If qualified and interested in a specific job opening as advertised, apply to Florida State University at https : / / jobs.fsu.edu. If you are a current FSU employee, apply via myFSU >

Self Service.

Applicants are required to complete the online application with all applicable information. Applications must include all work history up to ten years, and education details even if attaching a resume.

Considerations

This is an A&P position.

This position requires successful completion of a criminal history background check .

This position is being readvertised. Previous applicants need not reapply.

Equal Employment Opportunity

FSU is an Equal Employment Opportunity Employer.