SENIOR ADMINISTRATIVE AIDE

GENERAL STATEMENT OF DUTIES : To work under the direct supervision of the Deputy Director in a warehouse environment, with the responsibility for overseeing the maintenance, shipping, receiving, and inventory of the Board's voting equipment, supplies, and materials.

The duties and responsibilities of the Senior Administrative Aide shall include, but are not limited to, the following activities. Certain functions may become the exclusive responsibility of the Senior Administrative Aide.

• Work under the supervision of the Executive Director and the Deputy Director on duties related to the compliance with federal and state election laws, and Board regulations;
• Responsible for the preparation, packing, and shipping of voting equipment and election supplies to and from early voting sites and polling places;
• Assist in the care and maintenance of the Board's warehouse facilities;
• Responsible for the coordination and preparedness of voting equipment and materials necessary for all recounts and post-election audits;
• Responsible for the maintenance of records regarding the use, delivery, repair, and any other data concerning the voting equipment;
• To check the accuracy of the voting equipment and verify the authenticity of the vote count;
• Responsible for the organization and inventory of all voting and election materials and supplies necessary for polling places and early voting sites;
• Responsible for coordinating voting equipment and supply deliveries to polling places and early voting sites, and overseeing and coordinating delivery vendor assignments with local polling places and the 39 local boards of canvassers;
• Coordinate the packing and shipping of election forms and materials required to conduct an election at the polling locations and early voting sites;
• Responsible for researching any matters on the Board's agenda pertaining to the warehouse operations;
• Responsible for assisting with the training of election day technicians, and the coordination, preparation, and assignment of replacement voting equipment to technicians as needed;
• Responsible for the coordination, processing, organization, and maintenance of election returns from the 39 cities and towns;
• To perform other duties as required.

The aforementioned activities outline the duties and responsibilities of the Senior Administrative Aide. It is not a complete list of the duties and responsibilities associated with the position, but rather, a general guide for the position. In addition, the Senior Administrative Aide shall at any time and from time to time perform such duties as may be assigned by the Executive Director in addition to, or in lieu of, his or her regular duties.

KNOWLEDGE, SKILLS AND CAPACITIES : Must possess strong organizational skills, initiative, and ability to work independently or with staff in a warehouse setting; possess strong interpersonal skills, including the ability to work effectively with superiors, agency personnel, and the public; ability to coordinate multiple projects and work assignments; ability to effectively problem-solve and related capacities and abilities.

EDUCATION AND EXPERIENCE :

Education : Such as may have been gained through possession of a High School diploma; and

Experience : Such as may have been gained through employment in areas of the administration of elections, as well as warehouse shipping and receiving office duties.

Or, any combination of education and experience that shall be substantially equivalent to the above education and experience.

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