Executive Assistant

Job Description

The Executive Assistant works with the Executive Team and completes tasks as assigned providing high-level administrative support.

Essential Functions and Desired Outcomes

• Provides confidential secretarial services to the Executive Team, including typing, editing, preparing correspondence and reports, etc.
• Maintains and manages the executive's calendar, scheduling meetings, appointments, and prioritizing tasks.
• Coordinates travel plans, accommodations, and transportation.
• Sets up meeting agendas, preparing materials, taking minutes, and following up on action items.
• Drafts emails, letters, reports, presentations, and other documents on behalf of the executive team.
• Processes and submits receipts and expense reports on behalf of the executive team.
• Orders supplies, managing office logistics, and coordinating with other departments.
• Maintains discretion with sensitive information.
• Provides support on special projects as needed.
• Coordinates and maintains Board communications, committee records, and minutes of meetings.
• Provide back up for other management staff and assist with projects and scheduling as directed.