Project Coordinator

Job Description

Job Description

About Us

MC Squared is a professional consulting engineering firm specializing in the fields of Geotechnical Engineering, Geo-Environmental, Construction Materials Testing and Inspection, and Pavement Design and Management with offices in Florida, Georgia, and South Carolina. Our clients include DOTs, municipalities, state agencies, and large multi-national engineering firms. We are retained to provide innovative solutions to complex subsurface issues to support the design of heavy civil infrastructure projects in Transportation, Water / Wastewater, Tunneling, Dams, and Aviation sectors, as well as provide cost-effective solutions for structures, commercial developments, and educational institutions. MC Squared has experienced significant year-over-year growth for the last several years and our current in-house projects and backlog show the trend will continue.

Job Responsibilities :

Working from our Tampa office or Ft Lauderdale area as part of our Finance Department, will handle project controls for a major long-term reservoir project in the Fort Lauderdale area. Focus on managing financial and operational aspects of projects, which can help department managers (DMs) in administrative tasks to ensure projects stay on track. Some of the key responsibilities might include, but are not limited to :

• Facilitating project Contracts / Agreements review process by legal and obtaining executive management approval.
• Review existing contracts and change orders for each project in coordination with the DMs and Vice President (VP) to ensure compliance and understand the terms and conditions, including budgets, payment schedules, deliverables, and any penalties.
• Weekly tracking and reporting of project budget and cost, and monthly percentage completion (actual vs budget) to ensure budget alignment. This includes monitoring project expenses, forecasting, milestones, earned revenues, and addressing any discrepancies.
• Identify project risks and work on mitigation options with the DMs, including the need for Change Orders or other strategies.
• Work with the Department Managers (DMs) in setting up any new project (with obtaining subcontract agreements, COI etc.) into our financial ERP system “Deltek”.
• Assist DMs in preparing project invoices and follow up with clients / vendors, including invoicing and Accounts Receivable (AR), DSO, and collections.
• Project document control, including Certificates of Insurance (COI), subcontractor agreements, W-9, and others.
• When needed, assist in allocating resources (personnel, equipment, etc.) efficiently, making sure projects stay on schedule and within budget.
• Act as a project liaison between the DMs and VPs, managing communications and updates to the finance department.
• Assist the DMs with administrative tasks, as needed.

Benefits

EEO Statement

We are an Equal Opportunity Employer and do not discriminate against applicants due to veteran status or based on disability. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, or gender identity. We are committed to creating a collaborative working environment for talented people of any background based on merit, fairness, and respect.