Legal Process Clerk II

Legal Document Processor

Under general supervision, performs a variety of highly responsible and difficult legal document processing tasks within an assigned division. Divisions may include, but are not limited to, Criminal, Traffic, Civil, Family Law, Probate, Juvenile, and Jury, which are located in Fairfield and Vallejo. Bilingual skills in Spanish / English are highly desirable.

Essential functions (core competencies) include :

• Processing legal documents and records for the Court based on established legal procedure.
• Examining documents and files for completeness, conformity, and validity.
• Assisting customers by phone or at the front counter.
• Entering and retrieving computerized data.
• Compiling information and preparing forms, reports, correspondence, and legal documents related to the assignment.
• Preparing a variety of documents such as warrants, writs, orders, subpoenas, notices, and abstracts.
• Computing, receiving, classifying, explaining, and posting fees and or fines, issuing receipts, and balancing cash drawers.
• Posting and vacating motions, trials, hearings, and other proceedings to the calendaring system.
• Performing other related work as required by business needs.

Knowledge, skills, and abilities the successful applicant will possess the following (KSAs) :

Required qualifications :

Typing / keyboarding skills : Keyboarding at a corrected rate of 35 wpm for a five (5) minute test is required. A current, valid keyboarding certificate must be submitted with the application from an accredited school or other agency. The certificate must contain the gross number of words typed per minute, the number of errors, and must be signed and dated by the examiner. The certificate may not be more than twelve (12) months old at the time of the application. Online typing certificates will be accepted.

Physical requirements and work environment : The physical demands and work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.