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Administration and Operations Coordinator (FT), Paulist Center, Boston, MA
Administration and Operations Coordinator (FT), Paulist Center, Boston, MABoston Catholic • Boston, MA, US
Administration and Operations Coordinator (FT), Paulist Center, Boston, MA

Administration and Operations Coordinator (FT), Paulist Center, Boston, MA

Boston Catholic • Boston, MA, US
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Overview

The Paulist Center seeks a dedicated Administration & Operations Coordinator to support the administrative and operational functions of the Center. This is a temporary full-time position from Sept 1, 2025 to June 30, 2026 although the position could be extended. The ideal candidate will be detail-oriented, organized, and possess excellent communication skills to support day-to-day operations and special events. This full-time position requires someone who can manage multiple priorities while maintaining a welcoming presence for Center members and visitors. The Administration & Operations Coordinator will work closely with clergy, staff, and volunteers to ensure the smooth functioning of Center activities.

Responsibilities

  • Operational Support

Support the Pastoral Minister of Liturgy & Music organizing materials for major events like the Christmas Concert, seasonal rehearsals, sacraments, and assisting with the music library / licensing reporting

  • Support the Pastoral Minister of Family Religious Education and Social Justice with organizing materials and setting up for major events for family religious education, Family Socials, and Intergenerational Events
  • Coordinate scheduling and communications for sacramental events with families and individuals
  • Ensure up-to-date collection and renewal of Criminal Offender Record Information (CORI) checks for staff and volunteers (annually)
  • Facilitate Virtus trainings for Center volunteers and staff (2x / year) and manage database of trained community members
  • Communications and Technology

    • Working with website manager, maintain and update information on the Paulist Center website, including communications about the current pastoral planning process.

  • Oversee IT systems and troubleshoot basic technology issues for staff
  • Support the Administrator and building committee in managing IT system changes
  • Manage Center social media accounts and digital communications in collaboration with Pastoral Staff
  • Facilities

    • Support property maintenance schedules and vendor access in collaboration with the Administrator and the Building Manager

  • Maintain inventory of supplies and equipment in collaboration with the Building Manager and Pastoral Minister of Liturgy & Music
  • Ensure facilities are prepared for regular services and special events
  • Other

    • Serve as a welcoming first point of contact for Center inquiries with a special focus on new member welcome

  • Assist with special projects and events as needed including the annual fundraiser in the spring
  • Other duties as assigned by Center leadership

    • Requirements

  • Associate's degree in Business Administration, Communications, or related field; equivalent combination of education and experience will be strongly considered. Bachelor's Degree preferred.
  • Minimum 3 years of experience in administrative or operations management, preferably in a non-profit or religious organization setting
  • Proficiency with Microsoft Office suite, Google Drive, database software, and social media sites
  • Strong organizational skills with the ability to manage multiple priorities while maintaining attention to detail
  • Excellent communication skills and professional demeanor with the ability to interact respectfully with clergy, staff, Center members, and vendors

    • Details

    This position is primarily onsite at the Paulist Center in Boston. This is an hourly non-exempt position with salary range of $60,000-$65,000 annually. This position reports to the Administrator.

    To apply, please send resume and cover letter to Deborah Heimel at deborah@paulistcenter.org.

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    Administration Coordinator • Boston, MA, US