Executive Assistant (Secretary IV)

Executive Assistant (Secretary IV)

Provide invaluable day-to-day administrative support to one or more Labor Relations executives by acting as the 1st point of contact for union business representatives, business agents, other studio labor executives, the Alliance of Motion Picture and Television Producers (AMPTP), internal management / staff employees, production executives and production management. Also establish and maintain effective administrative and filing systems, answer phone calls and manage the phone (incoming / outgoing calls) and task status log, coordinate a hectic bargaining schedule with travel arrangements, prepare and reconcile expense reports, maintain contact information, research a variety of matters (which may include utilizing the internet) and perform other duties, as assigned.

The ideal candidate will be highly organized, professional under pressure, proactive, willing to take initiative, flexible, resourceful, collaborative, confidential, and able to multi-task various projects from inception to completion.

Responsibilities

• Manage meeting and negotiations calendars
• Interact with a wide range of people in a professional, proactive, and courteous manner
• Assist and at times manage projects from inception to completion (responsibilities may vary from scheduling and coordinating to actual research and creation of project) and report back once tasks have been completed
• Partner with internal team to compile information and to ensure reports and summaries are accurate
• Prepare (and occasionally) create PowerPoint presentations for internal (and occasionally external) purposes
• Build teams and establish relationships regardless of title and level

Qualifications

Required :

Preferred :

$53,300.00-$71,300.00 per year. The base pay actually offered will take into account internal equity and also may vary depending on the candidate's geographic region, job-related knowledge, skills, and experience among other factors. A bonus and / or long-term incentive units may be provided as part of the compensation package, in addition to the full range of medical, financial, and / or other benefits, dependent on the level and position offered.