Clinical Compliance Specialist

Clinical Compliance Specialist

Job Summary : The Clinical Compliance Specialist is responsible for ensuring 245G / 245I / 245F regulatory adherence, policy enforcement, and risk management initiatives. This role plays a crucial part in ensuring the organization operates within legal and ethical guidelines by managing compliance documentation, audits, training, and reporting. The Clinical Compliance Specialist is instrumental in fostering a culture of accountability, integrity, and excellence in alignment with Wayside Recovery values.

Department : Reports To : Chief Clinical Officer

Pay : $70,000 - $80,000 annual DOQ

Who We Are : Our mission is to break the cycle of addiction and trauma for women, children and families. Seventy years ago, Wayside Recovery, formerly The Wayside House, Inc., began with a mission to improve the quality of women's lives. Since then, Wayside has become an expert in delivering gender-specific and trauma-informed substance use treatment and mental health services for women and their families. Wayside Recovery provides a holistic array of substance use treatment for adult women, including outpatient and residential substance use treatment, recovery support services, adult and children's mental health therapy, long-term supportive housing, and family support services. Our vision is that all women, children, and families achieve healing and hope for their future free from the effects of addiction and trauma.

Shift : M-F Day

Responsibilities & Essential Functions : Full job description Compliance Assistant Essential Duties and Responsibilities :

• Compliance Assistant Documentation Training :
• Assist in maintaining 245G / 245I / 245F compliance policies and procedures.
• Support internal audits to ensure adherence to company and industry regulations.
• Maintain accurate compliance records, reports, and documentation.
• Provide guidance on proper record-keeping, ensuring all documentation aligns with 245G / 245I / 245F regulatory requirements.
• Conduct follow-up sessions with staff to address gaps and reinforce best practices in documentation.
• Help coordinate compliance training sessions for employees.
• Provide general support for compliance-related inquiries.
• Assist with staff training compliance, policies, LMS management and internal staff file audit requirements.
• Auditing Client Files :
• Perform routine and thorough audits of client files to identify discrepancies, missing information, or non-compliance with state standards.
• Prepare detailed audit reports with actionable recommendations for correcting deficiencies and improving processes.
• Monitor compliance trends across client files and share insights with leadership to implement preventative measures.
• Compliance Assistant Policy and Procedure Development :
• Collaborate with leadership and program staff to ensure policies and procedures are practical, clear, and enforceable.
• Regularly review policies to reflect updates in state and federal regulations or emerging best practices.
• Communicate changes to policies and procedures effectively to all staff members.
• Investigations :
• Assist with internal investigations into compliance-related issues, such as documentation errors, breaches of policy, or client concerns.
• Collaborate with relevant staff and departments to gather information and identify root causes of non-compliance.
• Contribute to corrective action plans to resolve issues and prevent recurrence, ensuring alignment with Wayside Recovery's values of Accountability and Integrity.
• Maintain confidentiality and professionalism during all investigative processes.
• General Compliance Oversight :
• Serve as a point of contact for regulatory agencies and external auditors, coordinating responses and ensuring successful inspections.
• Monitor compliance with HIPAA, 42 CFR Part 2, and other applicable laws to protect client confidentiality.
• Participate in performance improvement initiatives to align with Wayside Recovery's commitment to Excellence.
• Collaborate with clinical / treatment directors and leadership to ensure the integration of compliance practices across all programs.
• Adherence to all 245G / 245F / 245I compliance and training standards.
• All other duties as assigned

Personnel Supervised : None

Job Type : Full-time

Benefits :

403(b)

403(b) matching

Dental insurance

Disability insurance

Health insurance

Life insurance

Paid time off

Paid training

Retirement plan

Vision insurance

Student loan forgiveness through the Public Service Loan Forgiveness program

Retirement savings plan with employer match (4% match after 1 year of employment)

Work Location : This is an in-person position and a multi-site position. This position will be officed in St. Paul and will work on-site at up to 3 locations (Minneapolis, St. Louis Park, St. Paul). Some hybrid / remote workdays for this position are at the discretion of supervisor.