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Business Operations Specialist

Business Operations Specialist

ABM IndustriesTustin, CA, US
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Overview

ABM is seeking a highly organized and financially-savvy Administrative Assistant to provide comprehensive administrative and financial support to our janitorial operations team. This role combines traditional administrative excellence with finance management expertise, requiring exceptional organizational skills, financial acumen, and the ability to manage multiple priorities in a fast-paced environment. The ideal candidate will support leadership teams while contributing to financial oversight, reporting, and strategic initiatives.

Compensation : $75K-85K / Annually

The pay listed is a range. A specific offer will vary based on the applicant’s experience, skills, abilities, geographic location, and alignment with market data.

Benefits :

Work Environment : On Site

Key Responsibilities

Administrative Support

  • Provide high-level administrative support to multiple levels of management including regional managers, department heads, and executive staff
  • Manage complex calendars, coordinate meetings, and facilitate communications across departments
  • Prepare correspondence, reports, presentations, and executive-level documentation
  • Handle confidential financial and operational information with discretion and professionalism
  • Coordinate travel arrangements and expense reporting for leadership team

Financial Management & Analysis

  • Assist with monthly, quarterly, and annual financial reviews and reporting processes
  • Support budget planning, analysis, and variance reporting
  • Collaborate with operations teams on cost control and savings initiatives

    • Customer Service & Stakeholder Relations

  • Deliver excellent customer experience to internal and external clients
  • Respond to financial and operational inquiries promptly and professionally
  • Resolve issues and escalate appropriately while maintaining positive relationships
  • Support client communications regarding billing and financial matters
  • Help support operations team with union relations

    • Required Qualifications

    Experience & Education

  • Minimum 3-5 years of experience combining administrative support with financial management or analysis
  • Proven track record in a corporate environment supporting senior leadership
  • Experience with financial reporting, budget analysis, and accounts receivable / payable processes

    • Technical Skills

  • Advanced proficiency in Microsoft Excel (pivot tables, VLOOKUP, financial modeling) and PowerPoint
  • Strong experience with financial systems and reporting tools
  • Knowledge of accounting principles and financial analysis techniques

    • Core Competencies

  • Exceptional organizational skills with meticulous attention to detail
  • Strong analytical and problem-solving capabilities
  • Excellent written and verbal communication skills for executive-level correspondence
  • Demonstrated ability to manage multiple priorities simultaneously in a fast-paced environment
  • Advanced troubleshooting skills and ability to work independently
  • Strong customer service orientation and professional demeanor

    • Personal Attributes

  • Highly coachable with a growth mindset and continuous learning approach
  • Strong adaptability and flexibility in changing business environments
  • Ability to maintain confidentiality with sensitive financial and operational information
  • Collaborative team player with ability to work across departments
  • Detail-oriented with commitment to accuracy in financial and administrative tasks

    • Preferred Qualifications

  • Master's degree in finance, Accounting, or related field
  • CPA certification or progress toward certification
  • Experience with the following platforms : E-pay, Blueforce, Corrigo, Tagpricer, COUPA, OCF (Oracle Cloud Financials)
  • Previous experience in facilities management, janitorial services, or related industry
  • Experience supporting multiple locations or regional operations
  • Advanced knowledge of financial compliance and internal controls

    • Work Environment

    This is an on-site position. The role requires the ability to work in a fast-paced environment while maintaining accuracy and attention to detail in both administrative and financial responsibilities. Some travel to other locations may be required occasionally.

    What ABM Offers

  • Comprehensive benefits package including health, dental, vision, and retirement plans
  • Professional development opportunities and continuing education support
  • Collaborative team environment with growth opportunities
  • Career advancement opportunities within finance and operations

    • ABM is an equal opportunity employer committed to creating an inclusive environment for all employees and values diversity in our workforce.

    To Apply

    Please submit your resume and cover letter detailing your relevant administrative and finance experience.

    #LI-TA

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