Marketing and Events Coordinator (Coral Gables)

About the Company

The Alpha-1 Foundation (A1F) is committed to finding a cure for Alpha-1 Antitrypsin Deficiency (Alpha-1) and to improving the lives of people affected by Alpha-1 worldwide. A1F has invested over $100 million to support Alpha-1 research and programs in over 130 institutions in North America, Europe, the Middle East and Australia. For more information, please visit www.alpha1.org.

About the Role

The ideal candidate will be able to support the Marketing Manager with content development, editing, and posting across social media platforms including Twitter, Facebook, YouTube, LinkedIn, Instagram, and Vimeo. Assist in the production of promotional and marketing materials for events and campaigns, including presentations, infographics, social media graphics, flyers, and other collateral. Develop event program books and organizational reports through content compilation, editing, and formatting. Maintain and organize A1Fs digital asset library, including photos, graphics, icons, infographics, and video clips for use in digital and print projects. Regularly update the A1F website event calendar with registration pages, meeting details, agendas, and other relevant information.

Responsibilities

• Responsible for the creation, scheduling, and distribution of external organizational emails using Luminate Online.
• Provide support for email communications and campaigns, including content collection, proofreading, and following established testing protocols.
• Develop and maintain the organization-wide email marketing calendar.
• Support the Senior Director of Marketing and Marketing Manager to maintain a comprehensive calendar for all marketing deliverables throughout the year.
• Maintain detailed event planning timelines and project calendars for A1F Education Days and the National Conference.
• Produce and distribute A1F Education Day invitations, following established approval and production processes.
• Assist with hotel and venue logistics for Education Days and the National Conference, including room setup, menu selection, banquet event orders, and coordination with vendors.
• Provide logistical support for National Conference production, including managing vendor quotes and invoices, sourcing vendors and supplies, and coordinating on-site needs.
• Coordinate the ordering, tracking, and inventory of event materials and giveaways, including vendor research and follow-up.
• Assist with event preparation by producing checklists, rosters, packing lists, and coordinating shipping and receiving of event materials.
• Assist with the printing and production of marketing materials as needed.
• Monitor the marketing inbox daily, respond to inquiries, and route messages to appropriate team members.
• Develop and maintain timelines and checklists for marketing projects and events.
• Support accounting processes, including AMEX reconciliation, invoice coding, and expense tracking.
• Keep shared drive files organized and up to date, including graphics, invoices, and marketing assets.
• Assist the Senior Director of Marketing with video production and other multimedia projects as needed.

Qualifications

Required Skills