Accountant

Accountant

The purpose of this position is the maintenance of City accounting records and the preparation of financial reports. The Accountant may be assigned responsibility for maintenance and operation of the City's accounting ledgers, for the audit of departmental accounts, and for examining the financial records of University City businesses. The Accountant receives general instructions regarding what is expected and completes assignments independently. Work is reviewed by superiors for overall accuracy and quality through spot checks and appraisal of results. This position reports to the Assistant Director of Finance.

Essential Functions

• Prepares, maintains, and updates payroll schedules; assists with payroll reconciliations and provides supporting documentation for annual audits
• Reconciles bank accounts for a variety of City funds
• Prepares cash balance statements and financial reports
• Reviews daily revenue collections and prepares daily deposit slips
• Audits accounts of all departments authorized to collect City funds
• Analyzes departmental accounting procedures
• Audits financial records of businesses in University City to ascertain correctness of license payments, in addition to liquor license payments
• Maintains general and subsidiary ledgers
• Prepares statements of appropriations and expenditures
• Assists in the preparation of schedules and account reconciliations for the annual audits
• Prepares departmental bills; miscellaneous bills, such as weeds, parking garage, etc.
• Administers payroll processing on both a bi-weekly and monthly basis, ensuring accuracy, timeliness, and compliance with applicable laws, regulations, policies, and collective bargaining agreements
• Maintains employee payroll records, including new hires, terminations, salary adjustments, overtime, leave, and other changes affecting pay, and ensure confidentiality of employee information
• Calculates and processes employee benefit deductions, retirement contributions, and other withholdings in accordance with federal, state, and local agencies
• Prepares and submits required payroll tax filings and reports; ensures compliance with IRS, state, and local tax regulations
• Coordinates with Human Resources and Finance to ensure accurate data entry and resolution of payroll-related discrepancies
• Responds to employee inquiries regarding pay, leave balances, deductions, and related payroll matters
• Prepare and review the necessary information for year-end payroll activities, including W-2s, 1099Rs, and other required reporting
• Develops, documents, and maintains payroll procedures to support efficiency, accuracy, and internal controls.
• Provide support to the Finance Department on other projects as assigned by the Assistant Director of Finance and / or Director of Finance.

Qualifications