Executive Administrator

Job Description

Job Description

Our client is looking for a detail-oriented and highly organized Executive Administrator to support senior leadership in Byhalia, Mississippi. This role is critical in ensuring seamless coordination of daily operations, communications, and strategic initiatives. The ideal candidate will possess strong administrative skills and demonstrate professionalism while handling confidential matters.

Responsibilities :

• Oversee and maintain the executive’s calendar, ensuring proper scheduling of meetings, events, and travel arrangements.
• Prepare and manage documents, reports, and presentations, ensuring accuracy and attention to detail.
• Act as a point of contact between the executive and stakeholders, managing communications with discretion and professionalism.
• Coordinate and schedule executive meetings, including board sessions, team retreats, and other key events.
• Develop agendas, distribute materials, and handle logistics, such as catering and audiovisual setup, for meetings.
• Attend meetings to record minutes, track tasks, and ensure timely follow-up on deliverables.
• Anticipate and address the executive’s needs, proactively identifying and resolving potential issues.
• Manage sensitive information and communications while upholding confidentiality.
• Facilitate seamless coordination between the executive and internal teams to ensure alignment on priorities and deadlines.
• A minimum of 5 years of experience in executive-level administrative support.
• Proven expertise in benefits functions, including coordination and administration.
• Familiarity with COBRA regulations and leave of absence procedures.
• Strong understanding of compensation and benefits processes.
• Exceptional organizational and multitasking skills, with the ability to prioritize effectively.
• Excellent verbal and written communication skills, demonstrating professionalism.
• Proficiency in Microsoft Office Suite and other relevant software tools.
• Ability to work independently while maintaining a high level of accuracy and attention to detail.