Associate

Associate Office Manager

We are looking for an organized and detail-oriented Associate to oversee the daily operations of our office in Chicago, Illinois. The ideal candidate will ensure smooth workflows, manage administrative tasks, and foster a positive work environment. This role requires a proactive approach to coordinating various functions while maintaining high standards of professionalism.

Responsibilities

• Oversee the daily operations of the office, ensuring efficient use of facilities and support staff.
• Organize and manage logistics for attorneys and staff to streamline workflows.
• Handle financial tasks such as bank reconciliations, accounts payable, and preparation of financial statements.
• Collaborate with external accountants to facilitate tax return preparation and compliance.
• Supervise audits, census processes, and management of profit-sharing and 401(k) plans.
• Review and compile necessary information for renewing firm insurance policies.
• Administer payroll processes for all employees, including partners and support staff.
• Evaluate lease agreements and coordinate with building management on safety protocols.
• Assist with billing operations and collaborate with the Billing Systems Administrator.
• Plan and support firm social functions and other related activities as needed.

Requirements - Proven experience in office management or administrative roles, preferably in a legal or meticulous environment.

Strong understanding of financial operations, including bank reconciliations and payroll administration.

Familiarity with tax preparation processes and collaboration with external accountants.

Knowledge of profit-sharing plans, 401(k) management, and audit procedures.

Ability to review and negotiate lease agreements and coordinate building safety protocols.

Proficient in billing systems and general operational coordination.

Excellent organizational and communication skills to foster a positive work environment.

Experience in managing logistics for detail-oriented staff and attorneys.

Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.