Medical Assistant Back Office

Medical Assistant

We are seeking a dedicated and compassionate Medical Assistant to join our team. In this role, you will utilize ModMed as the Electronic Medical Records (EMR) system to maintain accurate and up-to-date patient medical histories and records. You will be an integral part of a healthcare team, working closely with providers to ensure smooth patient flow and efficient office operations.

Responsibilities

• Utilize ModMed as EMR for patient records.
• Update and maintain accurate patient medical histories and records.
• Provide patients with information on treatments, medications, and post-procedure care.
• Work with healthcare providers to ensure smooth patient flow and efficient office operations.
• Take vital signs and prepare patients for procedures.
• Log medications, reconcile with pharmacy for medications, and update the computer system for MRI, CAT scan, and other requests.
• Complete return to gym and sports notes, put scripts in EMR, and call facilities for STATs.
• Prep patient charts ahead of scheduled appointments and confirm missing patient forms.
• Handle calls for scheduling and rescheduling appointments and support the call center if needed.
• Support fax machine operations between offices, adding files to patient records.
• Schedule appointments with patients face-to-face upon their departure from appointments.
• Verify patient insurance coverage and collect copayments.
• Maintain and update patient records, ensuring confidentiality and accuracy.
• Process insurance claims, create invoices, and manage patient accounts.

Essential Skills

Additional Skills & Qualifications

Work Environment

You will work a shift of Monday to Friday, with hours from either 7 : 30 AM to 4 : 00 PM or 9 : 00 AM to 5 : 00 PM. One evening shift per week, from 12 : 00 PM to 8 : 00 PM, will be scheduled in advance. Additionally, you will work one weekend shift approximately once a quarter. The role requires covering multiple sites, including Randolph, Sparta, Hackettstown, Morristown, and Cedar Knolls. You are expected to work 40 hours a week, with the understanding that you may need to stay until the last patient leaves. The position involves a high level of face-to-face interaction with 20-40 patients a day, depending on provider rotation, approximately one patient every 15 minutes. Our team is friendly and eager to teach, with a large network of six offices in New Jersey, providing a small group feel. Enjoy benefits like a 401K match, generous PTO packages, and bonding activities, including a yearly party.

Job Type & Location

This is a Contract to Hire position based out of Sparta, New Jersey.

Pay and Benefits

The pay range for this position is $20.00 - $23.00 / hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following :

Medical, dental & vision Critical Illness, Accident, and Hospital 401(k) Retirement Plan Pre-tax and Roth post-tax contributions available Life Insurance (Voluntary Life & AD&D for the employee and dependents) Short and long-term disability Health Spending Account (HSA) Transportation benefits Employee Assistance Program Time Off / Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Sparta, NJ.

Application Deadline

This position is anticipated to close on Oct 16, 2025.