Executive Assistant

Executive Assistant

ITA International is seeking an Executive Assistant to join the team at Robins Air Force Base in Georgia.

This opportunity is contingent upon successful contract award, expected Fall 2025.

Responsibilities

The Executive Assistant will offer executive management and administrative support to the leadership team, serving as a supportive and empowering force for senior leadership. This role requires a proactive problem-solver with exceptional communication skills and meticulous attention to detail. Experience in an office environment, performing administrative duties, and supporting senior managers is essential. The successful candidate will demonstrate flexibility, consistency, and a commitment to maintaining confidentiality in high-level systems and operations.

Functional Areas of Responsibility :

• Perform administrative functions, database management, correspondence tracking, meeting organization, personnel support, and office organization.
• Identify problems and recommend solutions with minimal supervision.
• Manage office tasks such as tracking training, evaluations, awards, and personnel processing.
• Organize meetings, prepare agendas, and maintain file plans.
• Provide security-related support, including visitor log management and entry control duties.
• Ensure compliance with Air Force directives and procedures.
• Assist and advise leadership team on design and implementation of data analytics tools to track and assign resources in order to shorten decision timelines.
• Identifies, analyzes, and evaluates actual and / or potential problem areas in administrative activities, drawing from trend data and knowledge of the organization.
• Administer, manage, and monitor records management.
• Manage and monitor organizational mailboxes.
• Incorporate multiple taskings, projects, and scheduling requirements and provide feedback, recommendations, scheduling, and deconfliction of requirements and initiatives as prioritized by government personnel.
• Schedule appointments and update event calendars; arrange, schedule, and monitor staff meetings; answer telephones, take messages or transfer calls.
• Processing incoming and outgoing mail and faxes.
• Support the management, booking and coordination of travel, hotel, and conference reservations in the Defense Travel System.
• Assist in the purchase of supplies and monitoring office inventories and the purchase of supplies.
• Transcribe notes and minutes at meetings.
• Support staff in creating, developing, proofreading documents, presentations, and electronic correspondences.

Qualifications

Knowledge, Skills, Abilities

Benefit and Compensation Transparency

ITA International proudly complies with all federal and state benefit and pay transparency laws. Employees of ITA can expect a robust benefit package, including :

Application and Employment at ITA International

ITA International is an Equal Opportunity Employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.

In compliance with the ADA Amendments Act (ADAAA), ITA International would like to ensure that your application process goes as smoothly as possible. If you would like to preview the physical requirements for this position, or if you have a disability and would like to request an accommodation in order to apply for a currently open position with ITA, please contact us by phone at 757-246-6781 or email us at HR@ita-intl.com.