Administrative Assistant

Circa LabsBoston, MA, US

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Administrative Assistant

We must be able to work hybrid in our Boston office three days a week.

We believe in Extraordinary. At Jack Morton we create head-turning, stomach-dropping, mind-boggling, smile-inducing brand experiences for everyone. It's the future of marketing and there's nothing passive or predictable about it. We promise every day will be different than the previous one in a very good way.

We take care of each other, as much as we take care of business. We marvel in each others uniqueness and revel in what each of us brings to the human potluck that is Jack.

So, if you want to help shape the future of an entire industry, welcome. If you feel work, and the people you work with, can be extraordinary, let's chat. We're Jack, and we can't wait to meet you.

That brings us to you. Administrative Assistant

We are looking for an Administrative Assistant with a 'can-do' spirit to keep the wheels turning in our fast-paced Boston headquarters. This role acts as the glue that holds our team together by creating a smooth, supportive, and welcoming office experience while also providing vital administrative support to senior leadership. The ideal candidate is highly organized, a natural relationship-builder, and comfortable juggling multiple priorities at once.

Key Accountabilities

Administrative Assistance

Manage travel arrangements for senior leaders and guests
Process expense reports for leadership
Support internal communications by updating SharePoint pages, managing Teams channels, email lists, and file organization
Attend meetings as needed to take notes and manage recordings

Office Management

Serve as the primary point of contact for office support requests

Welcome clients, guests, and visiting employees by coordinating conference rooms and receiving visitors

Prepare meeting spaces, including ordering catering and coordinating IT set-up

Answer incoming phone calls and direct them appropriately

Maintain office supplies and coordinate outgoing shipments

Support new hire onboarding with office tours, welcome kits, and seat assignments

Organize employee activities and social events that foster positive workplace culture

Requirements

2+ years administrative or office support experience

Proven ability to manage multiple tasks and meet deadlines

Exceptional attention to detail and strong organizational skills

Highly proficient with Microsoft Office suite

Excellent written and verbal communication skills

Comfortable working independently and collaboratively

Event planning experience is preferred

Last, but not least, we believe in diversity, equity, and inclusion. Jack Morton and Genuine are equal opportunity employers; we strongly value diversity at our companies. We do not discriminate on race, religion, color, national origin, disability, sexual orientation, gender identity, gender expression, age, marital status, veteran status, or any other basis prohibited by law.

In Colorado, Connecticut, Nevada, and New York City the standard base pay range for this role is $45,000.00 - $65,000.00 annually (potential flex), depending on relevant factors including experience, internal equity, and market considerations. This base pay range is specific to Colorado, Connecticut, Nevada, and New York City and may not be applicable to other locations.

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Administrative Assistant • Boston, MA, US