Temporary Document Control Specialist I

Description

Core Hours : Monday - Friday, 7 : 30am - 4 : 00pm

This positions duration will be approximately 6 months

Purpose and Scope

The Document Control Specialist I supports Tolmar by performing functions involving the processing of controlled documents and maintenance of the Document Control system.

Essential Duties & Responsibilities

• Issue batch records and associated documents including copy verification.
• Navigate in the Tolmar Network drives for storage of electronic documents, as applicable.
• Update and maintain associated databases and tracking systems including, batch record issuance, lab notebook issuance and archival and validation document numbers.
• Ensure employee signature cards are scanned, filed and stored in secured location for review by departments to verify signature.
• Maintain electronic and paper copy files, as needed per the retention schedule.
• Coordinate and prioritize scanning of files and other documents / records ensuring proper retention requirements including Department document submissions, laboratory notebooks, batch records, logbooks and QA receiving paperwork.
• Perform the daily Document Distribution activities. Maintain document / file room processes, including filing of documents.
• Process all electronic document system types ensuring company-wide adherence to procedures. Complete Electronic Document Management System formatting reviews for documents. Aid all levels of personnel / management regarding the creation and revision of documents within the document management system.
• Assist with revision of department assigned documents.
• Maintain and submit supply requests for the document control department.
• Complete limited immediate actions, corrective actions or change control change actions within Electronic Quality Management System that apply to associated duties.
• Participate in recurring cross-functional meetings with departments that share KPI / processes as needed.
• Escalate and ensure open communication when discrepancies are found in any work.
• Perform other duties as assigned.

Knowledge, Skills & Abilities

Core Values

The Document Control Specialist I is expected to operate within the framework of Tolmar's Core Values :

Education & Experience

Working Conditions

Compensation and Benefits

Benefits summary : https : / / www.tolmar.com / careers / employee-benefits

Tolmar compensation programs are focused on equitable, fair pay practices including market-based base pay and a strong benefits package. The final compensation offered may vary from the posted range based on the selected candidates qualifications and experience.

Tolmar is an Equal Opportunity Employer. We do not discriminate on the basis age 40 and over, color, disability, gender identity, genetic information, military or veteran status, national origin, race, religion, sex, sexual orientation or any other applicable status protected by state or local law. It is our intention that all qualified applicants be given equal opportunity and that selection decisions are based on job-related factors.

Equal Opportunity Employer / Protected Veterans / Individuals with Disabilities

This employer is required to notify all applicants of their rights pursuant to federal employment laws.

For further information, please review the Know Your Rights notice from the Department of Labor.