Administrative Assistant-Absence Operations

Administrative Assistant

Provides administrative services for manager and staff. Perform duties that are pivotal in maintaining the department's efficiency and that keep the manager and staff organized.

Principal Duties and Responsibilities :

• Maintain manager's calendar, schedule meetings, travel, hotel and transportation accommodations, and expenses as requested. May also support the same for manager's direct reports for a variety of requests.
• Open and review all mail directed to manager / department. Ascertain which items can be delegated to other staff members.
• Proactively partner with manager for meeting preparation, developing Word, Power Point or Excel documents as needed as well as meeting room set up and catering needs.
• Participate in the development and contribute to a variety of routine and adhoc reporting and database needs (e.g., quarterly newsletters, SharePoint).
• Support budget planning and preparation and ongoing tracking, review, and research of issues / discrepancies
• Provide support to manager and staff by coordinating department project(s), tracking against schedules, gathering information; may serve as contact for all questions related to projects.
• Perform other administrative duties, such as meeting and greeting visitors, answering / screening phone calls, ordering and maintaining supplies, and ensuring equipment is working properly.
• Performs other duties as assigned

Job Specifications :

Unum and Colonial Life are part of Unum Group, a Fortune 500 company and leading provider of employee benefits to companies worldwide. Headquartered in Chattanooga, TN, with international offices in Ireland, Poland and the UK, Unum also has significant operations in Portland, ME, and Baton Rouge, LA - plus over 35 US field offices. Colonial Life is headquartered in Columbia, SC, with over 40 field offices nationwide.

Unum is an equal opportunity employer, considering all qualified applicants and employees for hiring, placement, and advancement, without regard to a person's race, color, religion, national origin, age, genetic information, military status, gender, sexual orientation, gender identity or expression, disability, or protected veteran status.

The base salary range for applicants for this position is listed below. Unless actual salary is indicated above in the job description, actual pay will be based on skill, geographical location and experience. $40,000.00-$75,600.00

Additionally, Unum offers a portfolio of benefits and rewards that are competitive and comprehensive including healthcare benefits (health, vision, dental), insurance benefits (short & long-term disability), performance-based incentive plans, paid time off, and a 401(k) retirement plan with an employer match up to 5% and an additional 4.5% contribution whether you contribute to the plan or not. All benefits are subject to the terms and conditions of individual Plans.