Office Assistant I - Healthy Families Primary Care

UPMC's Healthy Families Primary Care is seeking a friendly and organized Office Assistant I to join our team. In this role, you'll support patients and providers by scheduling appointments, handling phone inquiries, managing check-ins, and ensuring a smooth office flow. Experience with Epic (Bridges) / EMR systems, phones, cashiering, and scheduling is preferred, as you'll play an important part in creating a welcoming and efficient environment for our patients.

This full-time position will work Monday through Thursday from 7 : 00am to 5 : 30pm and on Friday from 7 : 00am to 2 : 30pm. No holidays or evenings are required and any weekend shifts would be on a voluntary basis.

Title and starting pay rate of this position may vary based on years of experience.

Responsibilities

Verify necessary information and records in the medical record and computerized scheduling system.

Schedule, coordinate, and reschedule patient's appointments.

Relay necessary messages to staff and providers.

Greet and register patients in a polite, prompt, helpful manner.

Provide any necessary instructions / directions. Inform appropriate department / person of person's arrival performing appropriate check-in and check-out functions.

Maintain clean, orderly waiting area including beverage area and reading materials.

Prepare patient charts for upcoming appointments.

Answer telephone, screens calls, takes messages, and provides information.

Maintain and update current information on physician's schedules ensuring that patients are scheduled properly and appointments are confirmed.

Complete necessary paperwork such as encounter forms and referrals.

Use computer system to generate information necessary for billing.

Answer questions regarding patient appointments and testing.

Complies with all UPMC Health System policies and procedures.

Maintain strict confidentiality related to medical records and other data.

Utilize appropriate modules of the automated financial management system for scheduling, information verification, entering charges, co-payment collection / reconciliation and other tasks.

High school diploma or GED is required.

1 year work experience, preferably in a medical office setting. Knowledge of medical terminology preferred.

Word processing and computer experience preferred.Licensure, Certifications, and Clearances :

Act 31 Child Abuse Reporting with renewal

Act 33 with renewal

Act 34 with renewal

Act 73 FBI Clearance with renewal

UPMC is an Equal Opportunity Employer / Disability / Veteran