Talent.com
Administrative Assistant (#9BCTLJP00003048)

Administrative Assistant (#9BCTLJP00003048)

Clearance JobsCape Canaveral, FL, US
job_description.job_card.variable_days_ago
serp_jobs.job_preview.job_type
  • serp_jobs.job_card.full_time
job_description.job_card.job_description

Confidential Administrative Assistant

In this role, you will perform administrative duties that require proficiency, accuracy, judgement, initiative, discretion, and knowledge of protocol. You will handle both routine and complicated items, such as coordinating travel, preparing expense reports, and composing correspondence. Your ability to anticipate problems and changing priorities will help bring efficiency and organization to your team.

Major Responsibilities :

  • Performs routine to complicated administrative duties of a responsible and confidential nature, under minimal supervision
  • Handles routine and complicated items independently and anticipates problems and changing priorities
  • Coordinate meetings arrange for conference rooms, equipment, and refreshments
  • Organize material for meetings, presentations, and training sessions
  • Organize presentations and training material on the share drives while maintaining version control
  • Maintain professional appearance of conference rooms. Replenish supplies, as needed
  • Coordinate service awards luncheons and dinners
  • Ability to operate a variety of audiovisual equipment in the presentation of programs, orientation, and conferences
  • Maintain and update distribution lists for email distribution
  • Must be able to demonstrate basic to intermediate proficiency using Microsoft Excel, Word, Outlook, and PowerPoint. A skills assessment will be administered to test proficiency
  • Duties require accuracy, judgment, a moderate degree of initiative, discretion, diplomacy, and knowledge of protocol; Works with confidential information
  • Maintains a file of important matters for the executive's attention upon return
  • Anticipates changing priorities and problems, alerting the manager as required
  • Coordinates travel arrangements and travel itineraries; Prepares detailed expense reports using Concur or other expense report software as required
  • Order catering for meetings and confirm that after meeting the conference room is ready for the next meeting
  • Composes routine correspondence for appropriate signature; Reviews outgoing correspondence to ensure accuracy and proper format; May be required to send documents to the client's document management system
  • Assists in coordinating internal and / or external meetings, maintaining calendar for responsible manager using Outlook or other calendar software, as appropriate
  • Compiles and distributes conference notes and meeting minutes, and the action items that result from the conferences and meetings
  • Assigns document numbers, prepares documents, and transmits documents so that they can be entered into Bechtel electronic document management system
  • Assists with ML2 Construction Badging for visitors and new hires
  • Assists with Area Access Requests
  • Maintains departmental forms, databases, and tracking tools
  • Order Supplies for designated areas
  • Provide timecard input or proxy for the project manager and / or team, as required
  • Prepare and proofread standard forms, correspondence, and reports
  • Assemble, copy, and distribute documentation packages
  • May coordinate project seating requirements
  • Work closely with IS&T to assure that employees have access to computers and shared drives

Education and Experience Requirements : Requires 2-4 years of related experience

Required Knowledge, Skills, and Abilities :

  • Must demonstrate a positive attitude and work effectively with all levels of internal and external customers
  • Extensive experience in all phases of administrative and secretarial functions
  • Ability to coordinate manager-level meetings and adhere to project protocol
  • Must be proactive, have above average organizational skills, use individual initiative, and follow through on assignments until completion
  • Must be able to multitask while maintaining attention to detail and accuracy
  • Must be able to work effectively in an extremely fast-paced, high-energy environment
  • Must be flexible and willing to take on unexpected and / or unanticipated assignments as needed
  • Must be able to demonstrate professionalism and be able to interact with all levels of the organization
  • Must be able to independently anticipate problems and changing priorities
  • Must be willing and able to work overtime with little or no notice
  • Experience arranging travel and processing expense reports using an electronic system
  • The ability to extract, compile, and analyze non-technical and semi-technical data for complex reports
  • serp_jobs.job_alerts.create_a_job

    Administrative Assistant • Cape Canaveral, FL, US

    Job_description.internal_linking.related_jobs
    • serp_jobs.job_card.promoted
    Administrative Assistant

    Administrative Assistant

    EquiliemMerritt Island, FL, US
    serp_jobs.job_card.full_time
    Telework : Fulltime Office / Project (telework not allowed).Project Overview : Bechtel currently manages the Mobile Launcher 2 Project which is the design and construction of a launch platform for the ...serp_jobs.internal_linking.show_moreserp_jobs.last_updated.last_updated_variable_days
    • serp_jobs.job_card.promoted
    Administrative Assistant

    Administrative Assistant

    Service Corporation InternationalRockledge, FL, US
    serp_jobs.job_card.full_time
    Funeral Home Administrative Assistant.Provides administrative and clerical support to a funeral home, cemetery, crematory or a combination of these facilities. Duties include greeting the public and...serp_jobs.internal_linking.show_moreserp_jobs.last_updated.last_updated_variable_days
    • serp_jobs.job_card.promoted
    Pet Care Administrative Assistant

    Pet Care Administrative Assistant

    Woofie's of Space CoastMerritt Island, FL, US
    serp_jobs.job_card.part_time
    Pet Care Administrative Assistant.At Woofie's of Space Coast, we are currently hiring a part-time, remote Pet Care Administrative Assistant to join our Merritt Island team.This role offers the oppo...serp_jobs.internal_linking.show_moreserp_jobs.last_updated.last_updated_variable_days
    • serp_jobs.job_card.promoted
    Travel Physical Therapy Assistant - $1501 / Week

    Travel Physical Therapy Assistant - $1501 / Week

    Medpro Healthcare StaffingTitusville, FL, US
    serp_jobs.job_card.full_time
    Medpro Healthcare Staffing is seeking an experienced Physical Therapy Assistant for an exciting Travel Allied job in Titusville, FL. Shift : 5x8 hr days Start Date : 10 / 27 / 2025 Duration : 13 weeks Pay : ...serp_jobs.internal_linking.show_moreserp_jobs.last_updated.last_updated_variable_days
    • serp_jobs.job_card.promoted
    Dental Assistant

    Dental Assistant

    Sage DentalGeneva, FL, United States
    serp_jobs.job_card.full_time
    WE ARE OFFERING A $3,000 SIGN-ON BONUS FOR THIS POSITION • • •.Sage Dental is seeking a Dental Assistant to join our team in Orlando!. Sage Dental is the leading Dental Support Organization (DSO) in t...serp_jobs.internal_linking.show_moreserp_jobs.last_updated.last_updated_30
    Administrative Assistant

    Administrative Assistant

    HR Office SaversRockledge, FL, US
    serp_jobs.job_card.full_time +1
    serp_jobs.filters_job_card.quick_apply
    Administrative Assistant - Run Smarter IT We are an Information Technology Consulting and Support provider, and we are seeking a detail-oriented and organized Administrative Assistant to sup...serp_jobs.internal_linking.show_moreserp_jobs.last_updated.last_updated_variable_days
    • serp_jobs.job_card.promoted
    Entry Level Chiropractic Assistant

    Entry Level Chiropractic Assistant

    Complete Care Centers, LLCCocoa, FL, United States
    serp_jobs.job_card.full_time
    Are you ready to embark on a rewarding career where you make a positive impact on people's lives every day? Look no further! Complete Care is seeking a dynamic and passionate individual to join our...serp_jobs.internal_linking.show_moreserp_jobs.last_updated.last_updated_variable_days
    Administrative Assistant

    Administrative Assistant

    AlluvionicMelbourne, FL, US
    serp_jobs.job_card.full_time
    serp_jobs.filters_job_card.quick_apply
    Be the face and the force behind our front desk — where organization meets opportunity!.The Administrative Assistant is a central point of support for the company, responsible for maintaining...serp_jobs.internal_linking.show_moreserp_jobs.last_updated.last_updated_variable_days
    • serp_jobs.job_card.promoted
    • serp_jobs.job_card.new
    Mail Carrier - Rural - No Experience Required

    Mail Carrier - Rural - No Experience Required

    Postal Jobs AssistKenansville, FL, United States
    serp_jobs.job_card.full_time
    Explore a World of Career Opportunities as a Mail Carrier with USPS.USPS is accepting applications for Rural Carrier Associates nationwide. This role involves delivering and collecting mail while in...serp_jobs.internal_linking.show_moreserp_jobs.last_updated.last_updated_variable_hours
    • serp_jobs.job_card.promoted
    Travel Physical Therapy Assistant - $1,501 per week

    Travel Physical Therapy Assistant - $1,501 per week

    MedPro Healthcare Allied StaffingTitusville, FL, United States
    serp_jobs.job_card.full_time
    MedPro Healthcare Allied Staffing is seeking a travel Physical Therapy Assistant for a travel job in Titusville, Florida. Job Description & Requirements.Joint Commission-certified staffing agency, i...serp_jobs.internal_linking.show_moreserp_jobs.last_updated.last_updated_variable_days
    • serp_jobs.job_card.promoted
    • serp_jobs.job_card.new
    ADMINISTRATIVE ASSISTANT I - 64063088

    ADMINISTRATIVE ASSISTANT I - 64063088

    Florida State JobsMelbourne, FL, US
    serp_jobs.job_card.full_time
    Administrative Assistant I - 64063088.The State Personnel System is an E-Verify employer.For more information click on our E-Verify Website. Your Specific Responsibilities : .Performs administrative s...serp_jobs.internal_linking.show_moreserp_jobs.last_updated.last_updated_variable_hours
    • serp_jobs.job_card.promoted
    • serp_jobs.job_card.new
    Mail Processor - No Experience Required

    Mail Processor - No Experience Required

    Postal Jobs AssistRoseland, FL, United States
    serp_jobs.job_card.full_time
    USPS is accepting applications for PSE Mail Processing Clerks nationwide.This role is vital to ensuring the timely and accurate processing of mail. USPS provides comprehensive training to help you s...serp_jobs.internal_linking.show_moreserp_jobs.last_updated.last_updated_variable_hours
    • serp_jobs.job_card.promoted
    Administrative Assistant

    Administrative Assistant

    Cynet SystemsMerritt Island, FL, US
    serp_jobs.job_card.full_time
    The Administrative Assistant will perform routine to complex administrative tasks of a responsible and confidential nature under minimal supervision. This role requires accuracy, judgment, discretio...serp_jobs.internal_linking.show_moreserp_jobs.last_updated.last_updated_variable_days
    • serp_jobs.job_card.promoted
    • serp_jobs.job_card.new
    Mail Carrier - Rural Assistant - No Experience Required

    Mail Carrier - Rural Assistant - No Experience Required

    Postal Jobs AssistRoseland, FL, United States
    serp_jobs.job_card.full_time
    USPS is accepting applications for Assistant Rural Carriers nationwide.In this role, you deliver and collect packages along designated suburban and rural routes, often using your personal vehicle.T...serp_jobs.internal_linking.show_moreserp_jobs.last_updated.last_updated_variable_hours
    • serp_jobs.job_card.promoted
    Border Patrol Agent - Experienced (GL9 / GS11)

    Border Patrol Agent - Experienced (GL9 / GS11)

    U.S. Customs and Border ProtectionChristmas, FL, United States
    serp_jobs.job_card.full_time
    Check out these higher-salaried federal law enforcement opportunities with the U.Your current or prior law enforcement experience may qualify you for this career opportunity with the nation's premi...serp_jobs.internal_linking.show_moreserp_jobs.last_updated.last_updated_30
    • serp_jobs.job_card.promoted
    Border Patrol Agent

    Border Patrol Agent

    U.S. Customs and Border ProtectionChristmas, FL, United States
    serp_jobs.job_card.full_time
    Customs and Border Protection (CBP) offers those interested in a career in law enforcement an exceptional opportunity to work with an elite team of highly trained professionals whose camaraderie, p...serp_jobs.internal_linking.show_moreserp_jobs.last_updated.last_updated_30
    • serp_jobs.job_card.promoted
    • serp_jobs.job_card.new
    Mail Carrier - City - No Experience Required

    Mail Carrier - City - No Experience Required

    Postal Jobs AssistChristmas, FL, United States
    serp_jobs.job_card.full_time
    USPS is accepting applications for City Carrier Assistants nationwide.This role ensures smooth postal operations by delivering mail efficiently. No prior experience is required, as USPS offers compr...serp_jobs.internal_linking.show_moreserp_jobs.last_updated.last_updated_variable_hours
    • serp_jobs.job_card.promoted
    Medical Assistant MA

    Medical Assistant MA

    Parrish HealthcareTitusville, FL, United States
    serp_jobs.job_card.full_time
    Titusville, Titus Landing, Port St.The Medical Assistant will work alongside assigned Parrish Medical Group providers and be responsible for promoting and demonstrating Parrish Healthcare's Culture...serp_jobs.internal_linking.show_moreserp_jobs.last_updated.last_updated_30