Office & Facilities Coordinator (Part-Time) - North America

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What is Leapsome?

Leapsome is the AI-powered people platform revolutionizing HR for modern teams . Leapsome drives HR excellence and empowers high-performing teams by automating, connecting, and simplifying every HR process across the employee lifecycle — from onboarding and performance management to engagement and development. Built with ease of use in mind, our platform ensures high adoption by employees, managers, and People teams alike.

Our purpose is to make work fulfilling for everyone , and our vision is to reshape the future of work by being the leading People platform for HR excellence and high-performing teams. We enable companies to create environments where people can achieve their goals, learn and grow together, and build genuine motivation & engagement.

Trusted by thousands of organizations globally, Leapsome secured $60 million in Series A funding led by Insight Partners in March 2022. This funding allowed us to further develop our intelligent platform, create exceptional employee experiences, and expand into the US market.

It's an incredibly exciting time to join Leapsome and be part of reshaping the future of work!

Your opportunity :

We're looking for a reliable, detail-oriented Office & Facilities Coordinator to support the operations of our NYC office. This part-time role is focused on hands-on office management and facilities coordination—from stocking supplies to coordinating with vendors. It's a great fit for someone who enjoys keeping a space running smoothly and creating a welcoming, well-organized environment for the team.

What is your job?

• Office Stocking : Keep snacks, beverages, and supplies organized and replenished.
• Catering & Meals : Manage weekly catering orders for lunches, meetings, and events.
• Facilities Oversight : Report and schedule repairs; ensure the office is safe and functional.
• Vendor Management : Coordinate with cleaning crews, maintenance providers, and supply vendors.
• General Office Upkeep : Keep common spaces tidy, unload the dishwasher, and maintain a professional, presentable office.
• Event Support : Assist with planning and logistics for in-office events, including placing orders, setup / cleanup, and partnering with Marketing and Sales on internal and external gatherings.
• Budget Tracking : Monitor office-related expenses and assist with budget tracking.
• Mail & Deliveries : Handle incoming mail / packages and distribute as needed.
• Building Coordination : Act as the main point of contact for building management (e.g., room reservations, facility needs).
• Visitor & New Hire Experience : Welcome guests, prepare desks for visiting employees, coordinate with IT to ensure laptops are set up for new hires, and give office tours.
• Seating & Access : Manage seating assignments, desk bookings, and building access badges.
• Documentation : Maintain internal guidelines on office policies and safety procedures.

Who are we looking for?

Expected Compensation & Schedule :

Flexibility : Occasional additional hours / days may be needed to support office events, with plenty of advance notice.

Leapsome's values

Excited to be part of Leapsome?

Just send us your CV.

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