Human Resources Specialist (Limited-Term)

Join a mission-driven team making a difference in public health! The Greater Los Angeles County Vector Control District is looking for a detail-oriented and service-focused Human Resources Specialist to support recruitments, onboarding, employee events, HRIS updates, and more.

This is a unique opportunity to work with a small, collaborative HR team that values communication, teamwork, and creating a positive employee experience. You'll contribute to projects that support the full-service HR department and the District's public health mission while continuing to grow your HR skills in a dynamic and supportive environment.

This is a limited-term, full-time position expected to continue through at least June 30, 2026. The assignment may be extended or concluded earlier at the District's discretion. A cover letter is required to be considered. DEFINITION Under general supervision, performs a variety of paraprofessional, technical, and administrative duties in support of human resources programs, including recruitment and selection, payroll processing, personnel recordkeeping, and event coordination; assists with onboarding, employee status changes, filing and records management, Human Resources Information System (HRIS) transactions, and administrative support related to employee events; provides general support to the Human Resources Manager and department staff; and performs related work as required.

SUPERVISION RECEIVED AND EXERCISED Receives general supervision from the Human Resources Manager. Exercises no direct supervision over staff.

CLASS CHARACTERISTICS This paraprofessional classification is responsible for performing a full range of technical and administrative support duties in areas such as recruitment and selection, compensation processing, onboarding, recordkeeping, and coordination of employee-related programs and events. Positions at this level work independently in carrying out day-to-day responsibilities, receive only occasional instruction or assistance for new or unusual situations, and are fully knowledgeable of the policies, procedures, and operations of the work unit. Management reserves the right to add, modify, change, or rescind the work assignments of different positions and to make reasonable accommodations so qualified employees can perform the essential functions of the job.

• Coordinates full-cycle recruitment, testing, and selection activities; posts job announcements, prescreens applications for minimum qualifications, meets with hiring managers to determine recruitment strategies and timelines, and ensures compliance with the District's recruitment policies.
• Uses the HRIS to support recruitment and onboarding processes; tracks applicant statuses; schedules, prepares, and proctors exams; maintains recruitment files, eligibility lists, and scoring records; updates classification specifications and position information; and ensures tracking compliance with AB 2561 requirements.
• Drafts employment offer letters under the guidance of the Human Resources Manager; assists with background checks and pre-placement exams; administers new hire onboarding, including paperwork review, packet preparation, data entry, and coordination of new hire orientation.
• Completes Employment Eligibility Verification (I-9) forms; performs E-Verify processing and retains documentation in accordance with federal requirements.
• Prepares and processes routine payroll transactions by reviewing change requests for accuracy and authorization; creating, routing, and entering personnel action forms (PAFs) and supporting documents in the HRIS; updates employee compensation and position information as needed; collaborates with the HR Analyst and Finance staff to ensure timely and accurate processing of personnel changes, including new appointments, promotions, transfers, step increases, leaves, and separations; and ensures compliance with District procedures for payroll deadlines, data entry, and documentation retention.
• Maintains accurate and up-to-date HR records and confidential personnel files; files completed PAFs and supporting documents; performs file audits; scans, archives, and retains documents in compliance with records retention schedules and internal controls.
• Responds to routine questions from employees, retirees, and the public regarding HR programs, policies, and procedures; provides general information and assistance, and refers complex matters as appropriate.
• Provides general administrative support to the Human Resources Department; prepares correspondence, answers phones, processes mail, tracks supply inventory, codes invoices, and maintains organized records and files.
• Assists with employee training and development activities as assigned by the Human Resources Manager, including registering employees for workshops and safety trainings, tracking participation, supporting certification exam logistics, and assisting with employee events such as open enrollment, appreciation events, and internal trainings.
• Assists in maintaining compliance postings and required notices in response to changes in employment laws; provides clerical support in gathering and organizing information on HR-related legal updates as directed by the Human Resources Manager.
• Participates in the District's Safety Committee; prepares and distributes meeting agendas and minutes; assists with scheduling meetings and ensuring required documentation is prepared and available.
• Interacts with co-workers at all levels in the District in a collaborative and customer service-oriented manner.
• Performs other duties as assigned.

Knowledge of :

Ability to :

Education and Experience : Education Any combination of training and experience that would provide the required knowledge, skills, and abilities is qualifying. A typical way to obtain the required qualifications would be :

Experience

Licenses and Certifications :

PHYSICAL DEMANDS Must possess mobility to work in a standard office setting and use standard office equipment, including a computer; vision to read printed materials and a computer screen; and hearing and speech to communicate in person and over the telephone. This is primarily a sedentary office classification although standing in work areas and walking between work areas may be required. Finger dexterity is needed to access, enter, and retrieve data using a computer keyboard or calculator and to operate standard office equipment. Positions in this classification occasionally bend, stoop, kneel, reach, push, and pull drawers open and closed to retrieve and file information. Employees must possess the ability to lift, carry, push, and pull materials and objects up to 25 pounds.

ENVIRONMENTAL CONDITIONS Employees work in an office environment with moderate noise levels, controlled temperature conditions, and no direct exposure to hazardous physical substances. Employees may interact with upset staff and / or public and private representatives in interpreting and enforcing departmental policies and procedures.

CONDITIONS OF EMPLOYMENT Select District appointments are contingent upon successful completion of the following :

In accordance with California Code of Regulations, Title 8, Section 5144, Appendix A, employees may be required to comply with mandatory fit testing and respiratory protection standards based on job duties.

The selected candidate must also provide documentation establishing identity and employment eligibility as required by the federal Immigration Reform and Control Act of 1986 (IRCA).

This job bulletin does not constitute a contract, expressed or implied. The District reserves the right to modify or revoke any provision in this announcement without notice.

EQUAL EMPLOYMENT OPPORTUNITY The District is an equal opportunity employer. In accordance with applicable federal, state, and local laws, the District does not discriminate on the basis of age (40 or older), disability (physical or mental), equal pay, genetic information, harassment (including sexual harassment), national origin or ancestry, pregnancy (including childbirth and related medical conditions), race, color, religion or creed, retaliation, sex, gender, gender identity or expression, sexual orientation, or veteran or military status. All employment decisions are made based on job-related qualifications and merit.

PAID SICK LEAVE COMPLIANCE The District complies with the Healthy Workplaces, Healthy Families Act of 2014 (AB 1522), California's paid sick leave law, which entitles eligible employees to accrue, use, and carry over paid sick leave as required by law. Additional provisions may apply based on District policy or collective bargaining agreements.

RECRUITMENT AND SELECTION PROCESS To be considered for this position, applicants must submit a completed District employment application and any required supplemental materials before the posting closes. The District reserves the right to close the posting at any time. Late or incomplete applications will not be accepted.

Applications will be reviewed for relevant education, experience, and qualifications. The most qualified candidates will be invited to participate in an interview and / or examination process. Final selection is contingent upon successful completion of all pre-employment requirements. For questions about this position or the application process, please contact Human Resources at TeamHR@glacvcd.org or (562) 944-9656.

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