Reprographics & Office Services Specialist

Candidates who receive an offer will be required to complete a background check and drug test as a condition of employment.

Reprographics & Office Services Specialist

New York, NY 10036

3 Months (Temp to Perm)

M-F (10 : 30 AM - 7 : 30 PM)

Overview

This role supports a legal office environment with responsibilities in high-volume printing, scanning, binding, and mailroom operations. The position requires handling confidential materials, operating reprographic equipment, and delivering high-quality work under tight deadlines.

Responsibilities

Operate high-volume copiers, scanners, bindery, and finishing equipment

Handle confidential, sensitive, and time-sensitive legal documents

Perform batch printing, copying, binder creation, spiral binding, custom tab creation

Convert and format files for printing, including Excel and scanned documents

Perform scanning, file naming, FTP transfers, and CD / DVD searches

Use MS Office, email, and image handling software

Maintain copier areas, clear paper jams, inspect for quality, and report issues

Track and log service calls, meter readings, and supply inventories

Distribute incoming / outgoing mail, faxes, and packages

Operate mail equipment (postage meter, tape machine, shrink-wrap, jogger, stackers)

Deliver completed jobs to internal and off-site locations

Perform filing, purging, archiving, and general housekeeping duties

Interact professionally with legal staff including secretaries, paralegals, and attorneys

Support coordination of off-site projects (BIS or Smart Source)

Travel between client buildings as needed

Complete jobs accurately under pressure and tight deadlines

Other duties as assigned

Requirements

High school diploma or equivalent

Minimum 1 year of experience in a legal or reprographics setting strongly preferred

Must complete Ricoh Legal training within 90 days

Strong customer service and communication skills

Proficient in MS Office Suite and basic computer functions

Comfortable operating copiers, scanners, bindery, and mailroom equipment

Able to lift / move up to 50 lbs and stand / walk for extended periods

Basic electronics or troubleshooting knowledge preferred

Must wear black shirt, black pants, and all-black sneakers

Valid driver s license may be required

In-person interview required

Metasys Technologies is an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identify, national origin, veteran or disability status.