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Litigation Secretary
Litigation SecretaryConsultative Search Group • Costa Mesa, CA, US
Litigation Secretary

Litigation Secretary

Consultative Search Group • Costa Mesa, CA, US
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Job Description

Job Description

A prestigious law firm seeks a Litigation Secretary (PLAINTIFF-SIDE EXPERIENCE) to join their dynamic team. This position is responsible for responsible for providing support to attorneys on a day-to-day basis, as well as working closely with clients and other team members to ensure effective and timely attention to important legal matters.

Responsibilities

  • Use word processing and document management software to prepare, revise, format and finalize a wide variety of legal such as correspondence, pleadings, discovery, memoranda, agreements and other legal documents under time-sensitive deadlines. Some pleading / discovery drafting required.
  • Prepare documents for filing and / or service including : proofreading, editing, finalizing documents, generating TOC / TOA, gathering exhibits, ensuring compliance with all Federal, State, and / or Local Rules.
  • Heavy e-filing with state and federal courts. Current knowledge of Federal CM / ECF e-filing procedures. Some appellate court filings using TrueFiling.
  • Docket case deadlines using CompuLaw for all incoming mail, motions, discovery, trial / post trial, mediation, arbitration and appellate deadlines.
  • Create mediation, arbitration, hearing and trial binders; prepare discovery shells; set up and maintain litigation files; party and witness subpoenas.
  • Open new client / matters and send conflict checks email on behalf of attorneys.
  • Case management, including database management and electronic file organization.
  • Assist with preparation for and scheduling of meetings, teleconferences, conferences and travel.
  • Assist with trial preparation.
  • Answer, screen and respond to phone calls.
  • Enter attorneys' billable time as requested according to Firm billing policies.
  • Maintain and track CLE records for attorneys.
  • Prepare and submit expense / reimbursement reports.
  • Provide backup support to other attorneys and timekeepers as needed. Volunteer for overflow work assignments when time permits and actively seek to maximize productivity and promote teamwork.
  • Performs other duties and responsibilities as assigned.

Qualifications

  • Minimum 5 years' experience working as a personal injury, employment or consumer litigation secretary.
  • Excellent verbal and written communication skills and the ability to build effective internal and external client relationships.
  • Can-do attitude and flexible approach.
  • Strong organizational skills and the ability to apply strong attention to detail to all levels of work.
  • Must be extremely detail oriented, organized and have great follow through skills.
  • Ability to multi-task while maintaining quality work product and timely respond to deadlines as well as ability to balance workload.
  • Perform complex tasks that may be highly confidential or sensitive in nature, requiring discretion and diplomacy.
  • Proficient using MS Office products (Word, Excel, PowerPoint, Outlook).
  • Must be able to work overtime as needed.

    • Many of our job openings can be viewed at https : / / jobs.crelate.com / portal / consultativesg

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    Litigation Secretary • Costa Mesa, CA, US