Reconciliation Specialist

At TransChicago Truck group, we keep the trucks and people that power our economy rolling. We’re a full-service commercial truck dealership representing Freightliner and Western Star by providing sales, service, and parts for the trucks that keep goods on the road. We’re a family-owned, fast-growing dealership group that values curiosity, teamwork, and growth.

If you’re the kind of person who likes to learn by doing and see the impact of your work every day, you’ve found the right spot.

We're looking for a Reconciliation Specialist who is responsible for ensuring accurate and timely processing, reconciliation, and resolution of purchase invoices & credit memos.

This role plays a critical part in maintaining clean receivable accounts, supporting the financial close process, and delivering excellent internal and external customer service.

Key Responsibilities :

• Review and reconcile vendor credit accounts to ensure accurate application of invoices, credit notes, and payments Investigate and resolve discrepancies related to billing, credit memos, and short payments Collaborate with Inventory Control, Parts Managers, and Finance teams to process adjustments and issue credit memos when needed Maintain detailed records of reconciliations and resolutions Communicate with internal customers to clarify outstanding balances and resolve any issues Monitor open credits and unapplied credits / debits to ensure proper allocation Follow internal controls and company policies related to billing and credit processes Continuously identify opportunities to improve reconciliation processes and reduce errors Run various DMS reports, review, communicate discrepancies Develop improved processes with field and corporate parts team to streamline workflow Monitor distribution emails to assist / locate problematic returns; create / redefine return processes to create uniformity across all branches Maintain the claims schedule for all locations, following up with location managers and vendors; cross checking distribution email Other duties as assigned  Qualifications : High school diploma or GED or equivalent, Bachelor’s Degree preferred 2+ years in accounts receivable, billing, or reconciliation roles; experience in a high-volume transaction environment is an asset.

Strong analytical and problem-solving abilities Attention to detail and high level of accuracy Proficiency in Microsoft Excel and DMS (e.g., Procede, CDK, Karmak) Excellent written and verbal communication skills Ability to prioritize and manage multiple tasks under tight deadlines Minimum 2 years of truck parts knowledge Compensation & Benefits :

Benefits :