Executive Assistant to CEO

Executive Assistant To CEO

We are seeking a Senior Executive Assistant (EA) for the CEO of Western Digital. Reporting to the CEO, you will partner closely with the CEOs Chief of Staff to execute his office. You will be required to structure a working model with another EA, to ensure coverage for the CEO across multiple time zones.

You will be instrumental in ensuring the executive office operates efficiently and effectively. You will be a thought partner, and ambassador, managing a complex calendar.

In this role, you will be trusted to work with the highest level of confidentiality, understanding the needs of a CEO while carefully balancing relationship building across the business, and with external stakeholders. You will need to be organized and innovative, while thriving in a fast-paced environment. You must have a can-do attitude, and be willing to roll your sleeves.

Supporting a CEO for a company spread across the globe, you will need to be flexible with working hours, and self-time management will be necessary. Being able to work alone or as part of a team is vital.

You will need the ability to ensure the CEOs office is easy to work with and approachable, whilst at the same time being able to balance competing priorities and ensuring the utmost level of professionalism.

Written and verbal communication skills, taking initiative and attention to detail are imperatives as is having a sense of humor!

Serving as the lead for the EAs who support the Executive Leadership Team (ELT), you will collaborate closely with all offices reporting to the CEO.

Essential Duties & Responsibilities

• Calendar Management : ensure the CEOs time is used to best support the goals of his office and WD. You must be able to manage a complex calendar with ease, ensuring it is up to date at all times.
• Travel : Manage the CEOs complex travel needs, including planning optimum travel arrangements, arranging ground transport and hotel arrangements, processing of passports, visas etc.
• Briefing Documents : In partnership with the CEOs Communications team, you will manage briefing documents for key internal / external meetings and create briefing packets for business trips.
• Communication : Facilitate seamless communication between the CEO and internal / external stakeholders.
• Partnerships : Be proactive in working with the ELT EA community to address issues, manage schedule conflicts etc.
• General Enquiries : Act as the source for enquiries into the CEOs office, ensuring timely responses, and the ability to refer routine matters to appropriate parties.
• Tool Management : Manage expense reports, SOWs and POs, and be savvy with WDs internal tools such as M365, Co-Pilot, OneDrive etc.
• Board of Directors : Interaction with the WD Board of Directors, as required.
• Projects : Partner with Chief of Staff on special projects, as needed.
• Relationship Building : Build strong relationships across all levels of the organization and with key external partners.
• Leadership : Cascade information to administrative team members as appropriate, while serving as the lead EA to EAs supporting other ELT members.
• Community : Build the necessary communities to further drive your own development, and to support your peers across the business.

Required :

Skills :